Office Manager / PA

KHR - Recruitment Specialists; Maidstone; On-site; GBP 32,000 - 42,000; Full time

Job summary

A well-established company in Maidstone is seeking a highly skilled Office Manager / Personal Assistant to support their leadership team. The ideal candidate will have a strong track record in office management, exceptional organisational skills, and a high level of discretion. Responsibilities include managing diaries, preparing reports, and maintaining documentation for governance. This role offers a Monday to Friday schedule from 8.30am to 5.30pm.

Qualifications

• Demonstrable track record in an Office Management/PA/Secretarial role.
• Exceptional organisational, planning, and time management skills.
• Excellent written and oral communication skills.
• Ability to work under pressure and meet deadlines.
• Experience with governance documentation and ISO standards is a plus.

Responsibilities

• Provide comprehensive secretarial and administrative support to the leadership team.
• Manage diaries, organise meetings and travel.
• Prepare and edit reports for senior management.
• Maintain governance documentation and assessments.
• Handle confidential documents securely and maintain office systems.
• Take minutes at meetings accurately.
• Lead key strategic projects for the MD and manage facilities.
• Coordinate briefs and plan tasks with roadmaps to meet deadlines.
• Adhere to regulatory policies and review tenders.

Skills

Office Management experience

Organisational skills

Attention to detail

Problem-solving abilities

Communication skills

Discretion

MS Office proficiency

Tools

MS Office

Job description

Our client, a well-established company operating in a sensitive business sector, is seeking a highly skilled Office Manager / Personal Assistant to provide comprehensive support to their leadership team. This is an exciting opportunity for a candidate with a demonstrable track record in office management and secretarial duties, with strong leadership to join a company that values discretion, confidentiality, and adherence to regulatory policies and procedures.

Responsibilities

• Provide comprehensive secretarial and administrative support to the leadership team
• Manage diaries, organise meetings and travel, and conduct research
• Prepare and edit reports for senior management
• Maintain documentation for governance and assessments
• Handle confidential documents securely and maintain office systems
• Accurately take minutes at meetings
• Manage facilities and lead key strategic projects for the MD
• Take briefs, plan tasks with roadmaps to meet deadlines, and implement stakeholder engagement
• Adapt to change, assess risks and opportunities while adhering to regulatory policies
• Prepare and review tenders
• Demonstrate working knowledge of quality assurance standards (ISO 9001, 14001, 27001)

Requirements

• Demonstrable track record in an Office Management/PA/Secretarial role
• Exceptional organisational, planning, and time management skills
• Strong attention to detail and problem-solving abilities
• Capacity to work under pressure and meet deadlines
• Excellent written and oral communication skills
• Ability to work cross-functionally with diverse clients, including government departments
• High level of discretion and confidentiality
• Proficiency in MS Office
• Ability to manage costs to budget
• Non-smoker
• Eligible to work full-time in the UK

Hours for this role are Monday to Friday 8.30am – 5.30pm