Workplace Services Coordinator

ISS Facilities Services; Brighton; On-site; GBP 26,000 - 32,000; Full time

Job summary

A leading workplace management company in the UK is looking for a highly motivated Workplace Services Coordinator to manage day-to-day site operations. Key responsibilities include coordinating meeting rooms, managing catering services, and ensuring compliance with health and safety regulations. An ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. Opportunities for career growth are available in this inclusive and dynamic workplace.

Qualifications

• Strong organisational and time management skills are essential.
• Excellent communication and customer liaison abilities are crucial.
• Proficiency in Microsoft Office suite is required.

Responsibilities

• Support the RWSM with facilities services across the site.
• Perform health and safety inductions for visitors.
• Manage meeting rooms, including scheduling and catering.

Skills

Strong organisational and time management skills

Excellent communication and customer liaison abilities

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Ability to work under pressure

Previous customer-facing experience

Job description

Workplace Services Coordinator

Contract: Professional Services, Production & Technology

Location: Newcastle, NE1 6QF

Hours of work: 25

Contract Type: Permanent

We are seeking a highly motivated and organised Workplace Services Coordinator to take full responsibility for the day‑to‑day management of our site and ensure it remains a safe, efficient, and welcoming environment.

This position is central to supporting the Regional Workplace Services Manager (RWSM) and delivering comprehensive facilities services across the site.

Job Description

As the Workplace Services Coordinator, you will be the first point of contact for onsite services, health and safety inductions, and office operations.

You will manage meeting rooms, catering, couriers, and the site facilities team, while ensuring compliance with health and safety and security procedures.

This is a customer-facing role that requires excellent communication skills, strong organisational ability, and the confidence to work independently under pressure.

Key Responsibilities

• Support the RWSM in the day-to-day delivery of facilities services across the site.
• Perform health and safety inductions for all visitors and contractors.
• Manage meeting rooms, including scheduling and catering arrangements.
• Oversee courier services and ensure timely handling of deliveries.
• Ensure facilities remain safe, effective, and compliant with company standards.
• Assist with services such as security, cleaning, maintenance, and office support.
• Manage the site facilities team and promote good waste management practices.
• Liaise with business units to support their operational needs and service delivery.

Professional and Personal Competencies/Qualifications

• Strong organisational and time management skills.
• Excellent communication and customer liaison abilities.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work under pressure and meet tight deadlines.
• Previous customer-facing experience is desirable.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, we help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail].