Workflow Go Administrator.

Here; Brighton; On-site; GBP 80,000 - 100,000; Part time

Job summary

A health-focused not-for-profit organization in Brighton seeks a Practice Administrator to handle clinical correspondence for a local GP practice. You will process letters, maintain patient records, and ensure adherence to protocols. Flexible hours up to 37.5 per week are available, and the role requires strong organizational skills and experience in the clinical system SystmOne. This temporary position offers £13.45 per hour and could be extended. If you are organized and experienced, apply to support our mission in health improvement.

Qualifications

• 6 months of experience in a practice or equivalent.
• Familiarity with SystmOne for processing letters.
• Understanding of medical terminology.

Responsibilities

• Process patient letters within a clinical system.
• Navigate clinical system and manage tasks.
• Organize and record information accurately.

Skills

Ability to process patient letters within a clinical system

Confidently navigate the clinical system – SystmOne

Understanding of basic principles of clinical codes

Confidence in using Excel

Job description

About Us and Our Culture

Here is a not-for-profit, social enterprise working in the health sector. We do many things, including :

• Designing and delivering health care services in partnership with the NHS and third sector organisations
• Developing and implementing products that support primary care to thrive

What unites our efforts is a recognition of the ‘way’ we do things :

We are a group of people who believe we can make a difference in the world

We think business can be a force for good, and that profits should benefit our society

We know that our society is not fair and equitable, and many people cannot thrive in the conditions in which they live. We believe changes in health and care could enable a better future for us all.

Job purpose

You will be working for Here, within the Practice Unbound team. To find out more about Practice Unbound, please visit our website : Primary Care e-Learning and Digital Resources- Here

We are looking for an someone with PracticeAdministrator experience to process General Practice clinical correspondence.

You will be processing letters on behalf of a local GP practice and will need to follow guidelines and protocols specific to that practice. You will be supported by the team at Practice Unbound, including training, 121 support and regular GP catch ups.

You will be required to access the clinical system and process an agreed number of letters each week.

This role is temporary and should be treated as supplementary work :

Flexible hours / days up to 37.5 hours per week (full time preffered).

Job share considered.

£13.45 per hour.

Casual contract with guaranteed hours for 1 month with scope to extend.

The role will require you to :

Review incoming patient letters, processing those suitable and forwarding those that require clinical input. This includes :

• Attaching letters to the patient record
• Adding clinical codes
• Reviewing contents against a protocol
• Reviewing patient history as required
• Completing actions

Filing or forwarding letters

Record this information in a separate log and export letters into a shared folder.

Meet the Workflow Go GP Lead regularly to ensure quality and adherence to practice protocols / requirements.

Process a high volume of letters, safely and effectively within distinct timeframes.

Person specification :

E= Essential D = Desirable

• Ability to process patient letters within a clinical system. (E)
• Worked in a practice for at least 6 months or have equivalent experience. (E)
• Can confidently navigate the clinical system – SystmOne, including processing letters from batches, filing letters, adding codes, creating and managing tasks and reporting. (E)
• Understand basic principles of clinical codes and how to search for one in the clinical system. (E)
• Have a basic understanding of medical terminology. (D)
• Must be confident in using Excel. (D)
• Organised and able to record information precisely, following specific instructions. (D)