Work placement guide for clients

The Event Academy; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job description

Work Placement Guide for Clients

We are always looking to build meaningful partnerships with organisations that want to support the next generation of event professionals. By offering a work placement, you provide students with the chance to gain hands‑on experience, contribute to real projects, and develop the transferable skills that will shape their future careers. In return, your organisation benefits from motivated, enthusiastic individuals eager to learn and add value to your team.

Typical Roles

Placements usually fall into one of the following categories:

• Event Coordination – supporting logistics, guest management, and supplier liaison.

• Production Support – assisting with technical setup, backstage operations, and live event delivery.

• Project Support – providing administrative, marketing, and client service assistance across projects.

• Venue Support – helping with bookings, event setup, catering coordination, and guest services.

• Creative Agency Support – contributing to concept development, proposals, and experiential activations.

Key Responsibilities (examples)

• Assist with event planning, scheduling, and logistics.

• Support on‑site delivery, including guest care and operational tasks.

• Contribute to creative ideas for campaigns, activations, or event themes.

• Maintain accurate records in CRM systems and support client communications.

• Collaborate with colleagues across departments to ensure smooth delivery.

Qualities Clients Value

Across placements, clients consistently highlight the following qualities:

• Enthusiasm and willingness to learn.

• Strong communication and interpersonal skills.

• Organisational ability and attention to detail.

• Adaptability in fast‑paced environments.

• Teamwork and a proactive approach.

Placement Details

• Duration: Typically 3–6 months.

• Hours: Flexible, often 3–4 days per week.

• Compensation: Usually unpaid unless otherwise stated (expenses may be covered).

• Location: London‑based, with hybrid or office‑based options depending on the organisation.

Development Opportunities

• Practical experience in live event delivery.

• Exposure to creative and operational aspects of the industry.

• Learning from experienced professionals in supportive teams.

• Building industry contacts and developing career‑ready skills.

Template 1: Event Coordinator

Name of company: [Company Name] ([Website Link])

Sector: [Festivals / Corporate / Experiential]

Title of role: Event Coordinator

Reporting to: [Event Manager / Project Lead]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid / Office‑based]

Working hours: [e.g. 3–4 days per week]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Brief description of organisation, sector focus, team culture, values.]

ABOUT THE ROLE Reporting to the [Event Manager], the Event Coordinator will support the planning and delivery of live events, ensuring smooth operations and excellent guest experience.

RESPONSIBILITIES

• • Assist with event logistics, scheduling, and supplier liaison

• • Coordinate guest communications and manage on‑site enquiries

• • Support budget tracking and event reporting

• • Contribute to creative ideas for event themes and activations

OTHER BENEFITS

• • Hands‑on experience in live event delivery

• • Exposure to creative and operational aspects of events

• • Mentorship from experienced professionals

WE NEED SOMEONE WHO IS/HAS:

• • Enthusiastic and proactive

• • Strong communication and interpersonal skills

• • Organised and detail‑oriented

REQUIREMENTS

• • Interest in events and experiential projects

• • Previous customer service or hospitality experience is desirable

Template 2: Production Assistant

Name of company: [Company Name] ([Website Link])

Sector: [Music / Festivals / Experiential]

Title of role: Production Assistant

Reporting to: [Production Manager]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid / Office‑based]

Working hours: [Insert hours]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Organisation info, focus on live event production, collaborative team culture.]

ABOUT THE ROLE Reporting to the Production Manager, the Production Assistant will support technical and logistical aspects of event delivery.

RESPONSIBILITIES

• • Assist with venue setup, equipment checks, and supplier coordination

• • Support backstage operations and artist/talent liaison

• • Monitor event timelines and transitions during live delivery

• • Provide administrative support including documentation and CRM updates

OTHER BENEFITS

• • Practical experience in live event production

• • Opportunity to learn technical and operational skills

• • Networking with suppliers and talent teams

WE NEED SOMEONE WHO IS/HAS:

• • Enthusiastic and adaptable

• • Comfortable in fast‑paced environments

• • Strong teamwork and problem‑solving skills

REQUIREMENTS

• • Interest in live event production

• • Previous technical or backstage experience desirable

Template 3: Project Support Assistant

Name of company: [Company Name] ([Website Link])

Sector: [Corporate / Recruitment / Experiential]

Title of role: Project Support Assistant

Reporting to: [Project Manager]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid / Office‑based]

Working hours: [Insert hours]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Organisation info, structured team, collaborative culture.]

ABOUT THE ROLE Reporting to the Project Manager, the Project Support Assistant will provide administrative and operational support across multiple projects.

RESPONSIBILITIES

• • Maintain project documentation and CRM records

• • Schedule meetings and coordinate diaries

• • Assist with marketing campaigns and social media content

• • Support client communications and reporting

OTHER BENEFITS

• • Exposure to project management practices

• • Opportunity to contribute to marketing and client service

• • Development of transferable skills

WE NEED SOMEONE WHO IS/HAS:

• • Organised and proactive

• • Strong IT and CRM skills

• • Good interpersonal skills

REQUIREMENTS

• • Interest in project management and event delivery

• • Previous admin or marketing experience desirable

Venue Example: Venue Events Assistant

Name of company: [Venue Name] ([Website Link])

Sector: Venue / Hospitality / Events

Title of role: Venue Events Assistant

Reporting to: [Venue Manager]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Office‑based]

Working hours: [Insert hours]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Venue description, hospitality focus, team values.]

ABOUT THE ROLE Reporting to the Venue Manager, the Venue Events Assistant will support the day‑to‑day running of the venue and assist with client bookings and event delivery.

RESPONSIBILITIES

• • Manage client enquiries and bookings

• • Assist with event setup, catering coordination, and guest care

• • Oversee venue spaces to ensure safety and cleanliness

• • Support marketing and promotional activities

OTHER BENEFITS

• • Experience in venue operations and hospitality

• • Opportunity to work across diverse events

• • Development of customer service skills

WE NEED SOMEONE WHO IS/HAS:

• • Hospitality or customer service experience is desirable

• • Strong organisational and communication skills

• • Interest in venue operations and event management

REQUIREMENTS

• • Enthusiasm for events and guest service

• • Ability to work flexibly across evenings/weekends

Creative Agency Example: Creative Events Intern

Name of company: [Agency Name] ([Website Link])

Sector: Creative / Experiential / Marketing

Title of role: Creative Events Intern

Reporting to: [Account Manager / Creative Director]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid]

Working hours: [Insert hours]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Agency description, creative focus, collaborative team culture.]

ABOUT THE ROLE Reporting to the Account Manager or Creative Director, the Creative Events Intern will support the development and delivery of experiential campaigns and branded events.

RESPONSIBILITIES

• • Assist with brainstorming and developing creative concepts

• • Support design and production teams with presentations and proposals

• • Help coordinate suppliers and logistics for activations

• • Contribute to social media and marketing content creation

OTHER BENEFITS

• • Exposure to creative agency practices

• • Opportunity to contribute to live campaigns

• • Mentorship from creative professionals

WE NEED SOMEONE WHO IS/HAS:

• • Creative thinker with an interest in experiential marketing

• • Strong communication and presentation skills

• • Organised and adaptable

REQUIREMENTS

• • Interest in creative events and marketing

• • Previous design, content, or marketing experience desirable