Transformation & Value PMO Project Manager

NHS; Melrose; On-site; GBP 39,000 - 48,000; Full time

Job summary

A small health board in Wales is seeking a Project Manager for a fixed-term position to oversee important projects. Responsibilities include managing project plans, stakeholder engagement, and ensuring successful delivery of programs focused on improving healthcare quality. Applicants should have relevant qualifications and experience in project management, particularly in a healthcare environment. This full-time role offers a salary range of £39,263 to £47,280 per annum.

Qualifications

• Understanding of project management role in healthcare.
• Experience delivering complex projects ideally in NHS.
• Knowledge of Change Management techniques.

Responsibilities

• Manage projects from start to closure with stakeholders.
• Identify and track benefits of projects and programmes.
• Support embedding values-based healthcare principles.

Skills

Excellent interpersonal skills and ability to influence and persuade

Ability to communicate effectively in writing

Strong IT skills (MS PowerPoint, Word & Excel)

Excellent organisational skills

Logical and systematic problem-solving

Ability to work on own initiative

Education

Degree or relevant professional qualification

Accredited Project Management qualification (e.g., Prince2)

Job description

Job Summary

This post is Fixed Term for 24 months due to funding.

The post holder will be the Project Manager for specific projects and have overall responsibility for the integrity and coherence of projects to which they are assigned.

Support the Senior Manager Transformation & Value to deliver the relevant programmes in the portfolio through the effective management of a PMO function of key projects within that programme, which ensures through appropriate governance structures, driving PMO functions, embeds values‑based healthcare across programmes by focusing on improving quality and making best use of our resource, and managing risk and issues and ensures appropriate tracking and escalation to realise the intended benefits.

Contract Details

Pay scheme: Agenda for change

Band: Band 6

Salary: £39,263 to £47,280 a year Per annum

Contract: Fixed term

Duration: 24 months

Working pattern: Full-time

Reference number: 070-AC005-0126

Job locations: Newtown/Bronllys, Newtown/Bronlys, SY16 1AF

Responsibilities

• Manage projects from start‑up through to closure, working closely and co‑operatively with stakeholders in accordance with governance procedures. This includes developing and maintaining project plans and progress, stakeholder engagement, management of risks and issues.
• Identify and track benefits of projects and programmes across the portfolio to ensure the impact of change is understood, identifying areas of escalation if projects are not identifying impact. This will involve working with Transformation Programme Managers and Project Support Officers to manage governance arrangements, across the portfolio, including agenda setting, follow‑up and action tracking.
• Manage the Transformation and Value PMO function, supporting the Senior Manager Transformation & Value, ensuring robust programme management and delivery and intended outcomes and realisation of benefits.
• Support embedding values‑based healthcare principles across all Transformation programmes and projects, under the direction of the Senior Manager.
• Manage and maintain risk and issue reporting across the portfolio liaising with Transformation Programme Managers and Project Support Officers for updates and escalation, as required.
• Contribute to continuous improvement initiatives, aligned to strategic priorities.

Manage the portfolio documentation library co‑ordinating documentation, reporting and filing in line with good practice. Support with and lead on stakeholder engagement across programmes and projects. Ensure that key project milestones are met by taking direct responsibility to ensure that each aspect gets off to a controlled start, progress is controlled and that the project has a controlled end. Develop robust project governance arrangements in line with those of the programme i.e. Capital Procedures and Standard Financial Instructions to ensure an auditable project file is maintained. Set up and maintain project information systems that will also require the production of project related reports. Ensure timely, high‑quality reports are produced to meet reporting requirements for projects. Ensure that stakeholders are involved and represented in all stages of the project process as appropriate. This will require the presentation of complicated project information to Directors, managers and staff. The use of persuasive skills will be necessary when the importance of the project is not accepted and there are potentially sensitive issues regarding performance. Working with Organisation Development and Communication and Engagement colleagues, support defining appropriate communication plans and stakeholder engagement including the production of marketing materials and creation /maintenance of web‑based information e.g. intranet/internet. Deal with potentially contentious and controversial matters with tact and diplomacy, while ensuring that decisions are made in an open and transparent manner based on the evidence available. Take decisions on a range of complex project issues where there may be more than one course of action. Monitor, analyse and assess project progress, taking corrective action where necessary to resolve problems and performance issues to keep to the plan. Prepare project lifecycle and progress documentation and business cases, as appropriate. Organise, attend and chair routine project meetings ensuring there is effective communication between the Project Team and all stakeholders through timely and high‑quality project reporting and proactive escalation of issues and risks. Identify and co‑ordinate the implementation of key policies and procedures in relation to projects. Ensure project objectives are delivered within budget, on time and to the standard and quality required. Manage and support the tracking of interdependencies between projects and programmes across the portfolio. Manage the change control arrangements on projects and programmes across the portfolio in accordance with governance procedures and standards. Formally hand over completed project(s) to the operational departments, complete with a full set of documentation, in accordance with the project methodology. Define measurable benefits and ensure that they are realised following project completion. Ensure lessons learned from projects are shared with colleagues and relevant project groups. Support the establishment of project best practice and enhance the project management skills of the department through training, coaching and mentoring individuals responsible for delivering and contributing to projects. Support the implementation of new ways of working. Utilise audits and other available information in managing project and delivery performance. Ensure that all staff working within the project and programme teams are supported. Work collaboratively with all parts of Powys Teaching Health Board, and external partners as required. Work with change leads to manage local change effectively and to ensure appropriate support is in place for minimum disruption to business as usual. Promote the concept of managing projects through performance management (i.e. its culture) and ensure widespread acceptance and understanding of this method by showing the benefits of this approach. Provide project input to Corporate Plans, Business Plans, Annual reports and other corporate performance and management information requirements, ensuring these reflect programme/project plans and performance. Manage the planning and organisation of own workload. Maintain and improve own knowledge, learning and ability to excel in the role, setting examples to others.

Qualifications and Knowledge (Essential)

• Degree, relevant professional qualification or equivalent management or Project Management experience
• Accredited Project Management qualification e.g. Prince2 or equivalent project management experience
• Understanding of the project management role within a Change & Transformation environment of a healthcare setting / department
• Proven work record of consistently achieving high standards and delivering objectives and priorities
• Knowledge of Change Management techniques
• Knowledge of NHS structure and functions

Experience (Essential)

• Experience of hands‑on delivery and management of complex projects ideally within the NHS or a public sector
• Stakeholder engagement, governance, risk management

Desirable

• Working within PMO or Transformation and Value function
• Programme Management or multi‑Project Management experience
• Experience of leading a service improvement project
• Knowledge and experience of risk management techniques and systems
• Ability to use and manipulate Project Planning software (as implemented)
• Some ability to speak, read and/or write Welsh, or an eagerness to learn
• Ability to travel throughout the Health Board area with occasional travel outside of the County
• Ability to work flexibly

Skills and Attributes (Essential)

• Excellent interpersonal skills and ability to influence and persuade
• Ability to communicate effectively in writing and complex information in a compelling and concise manner
• Strong IT skills (MS PowerPoint, Word & Excel)
• Excellent organisational skills
• Ability to demonstrate a logical, analytical and systematic approach to problems
• Work on own initiative and as part of a team
• Personal drive to meet objectives

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

About Us

Being the smallest Health Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community‑based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ‘life work’ balance is essential, and something we recognise by prioritising your well‑being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.

Employer Details

Name: Powys Teaching Health Board

Address: Newtown/Bronllys, Newtown/Bronlys, SY16 1AF

Website: https://pthb.nhs.wales/working-for-us/