Transaction Coordinator

Marcus & Millichap; Irvine; On-site; GBP 40,000 - 60,000; Full time

Job summary

A real estate services firm is looking for a Transaction Coordinator to support the processing of real estate transaction documentation. This role will involve maintaining transaction records and coordinating with internal teams. The candidate should possess strong communication skills and the ability to manage multiple tasks effectively. The expected compensation is $33.65 - $38.46 per hour, depending on experience and education.

Qualifications

• Experience in real estate transactions is preferred.
• Ability to manage timelines and coordinate multiple tasks.
• Strong communication skills for liaising with clients and teams.

Responsibilities

• Support processing of real estate transaction documentation.
• Maintain accurate transaction records and documentation workflows.
• Coordinate between internal teams to ensure smooth operations.

Skills

Document processing

Coordination

Attention to detail

Communication

Job description

The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows.

The anticipated compensation range for this role is $33.65 - $38.46 per hour. The final compensation offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

Responsibilities

• Request Due Diligence from Client
• Abstract Due Diligence Material & Label Properly into Client Folder
• Abstract Lease & Provide to Marketing Team to Create Marketing Material
• Create Listing Agreement + State Legal Documents
• Onboard Listing to MNET, Crexi, Costar, Personal Website
• Create Marketing Piece for LinkedIn & Email Database
• Order Title
• Confirm whether Lease has a ROFR, ROFO and Process
• Coordinate Process of Opening Escrow
• Escrow Timelines
• Contact Sheets
• Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
• Order / Request Estoppel + SNDA
• Follow Timelines to Make Sure all parties are abiding by the contract
• Coordinate Process of Closing Escrow
• Submit Commission Demand
• Request / Update Insurance with Buyer + Lender Added as Additionally Insured
• Troubleshoot / Overcome Objections
• Process Tenant Notice Letter
• Process Rent Coordination w/ Buyer (If we represent buyer)
• Submit Closing Internally with Requested Documents
• Create Closing Marketing Piece for LinkedIn & Email Database
• Evaluation / Process Comps
• Identify Closed Comps and Abstract Necessary Data
• Identify On-Market Comps and Abstract Necessary Data
• Communicate with Listing Agents to Confirm Status

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.