Training and Document Management Adviser

Novartis Farmacéutica; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading pharmaceutical company in London seeks a Training and Document Management Adviser. The role focuses on ensuring compliance with training and document management processes for Pharmaceutical GxP. Ideal candidates have 2-3 years of relevant experience and a degree in a Science-related field. Join a team that values operational excellence and supports a culture of continuous improvement.

Qualifications

• 2-3 years' experience in a quality, document management, training coordination, or learning and development role.
• Professional fluency in English, with excellent verbal and written communication skills.
• Exposure to continuous improvement initiatives within a compliance-driven environment is desirable.

Responsibilities

• Ensure compliant and efficient execution of quality and compliance activities related to training and documentation systems.
• Drive continuous improvement initiatives to streamline training processes.
• Coordinate training logistics, including onboarding and course material preparation.

Skills

Detail-oriented

Proficiency in document control systems

Knowledge of Pharmaceutical GxP requirements

Excellent communication skills

Education

Degree in a Science or data management subject or equivalent

Job description

Training and Document Management Adviser

Job ID REQ-10059765

Aug 21, 2025

United Kingdom

Summary

We are seeking a forward-thinking, detail-oriented, and structured Training and Document Management Business Adviser to join our team. In this critical role, you will ensure compliance with training and document management requirements for Pharmaceutical GxP and Business compliance processes while supporting efficient execution of Country Organisation Quality and Compliance activities. You will be instrumental in fostering a culture of operational excellence, maintaining high standards for quality systems, and enabling compliance with regulatory requirements.

The ideal candidate will thrive in dynamic, multi-entity environments, show proficiency in document control systems, and work proactively with associates across the business to ensure training readiness and document accuracy.

About the Role

#LI-Hybrid

Key Responsibilities:

• Ensure compliant and efficient execution of quality and compliance activities related to training and documentation systems.
• Support resolution of quality-related issues, including investigations, deviations, and CAPAs.
• Promote a “right-first-time” culture of quality compliance across the organization.
• Act as a recognized expert in training and document management, liaising with global teams and stakeholders.
• Coordinate training logistics, including onboarding, role updates, and course material preparation.
• Monitor training expiry dates and schedule refreshers to maintain compliance.
• Drive continuous improvement initiatives to streamline training processes.
• Manage the internal document system, ensuring documents are current, compliant, and properly archived.
• Prepare and support audits and inspections as a subject matter expert in training and documentation.
• Report and analyze KPIs related to training and document management, escalating risks and issues as needed.
• Degree in a Science or data management subject or equivalent
• 2-3 years’ experience in a quality, document management, training coordination, or learning and development role.
• Knowledge of Pharmaceutical GxP requirements and/or business compliance processes.
• Previous experience administering or managing training for new starters, role changes, and operational teams.
• Exposure to continuous improvement initiatives within a compliance-driven environment is desirable.
• Professional fluency in English, with excellent verbal and written communication skills.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

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GB16 (FCRS = GB016) Novartis Pharmaceuticals UK Ltd.

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Job ID REQ-10059765

Training and Document Management Adviser