Trade Floor Executive Assistant

Pontoon; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A prominent employment consultancy in London is hiring a Trade Floor Executive Assistant for a 6-month contract. The role requires exceptional organizational skills and resilience in a fast-paced environment. Key responsibilities include managing travel itineraries, extensive diary management, and ensuring smooth operations for senior management. Ideal candidates should have proficiency in Microsoft Office Suite and experience within the financial services sector. Work is on-site, five days a week, from 08:00 to 18:00.

Qualifications

• Excellent communication skills for engaging with senior management and clients.
• Ability to manage conflicting priorities in a fast-paced environment.
• Experience in financial services, especially on a trading floor.

Responsibilities

• Professionally handle calls and manage messaging.
• Arrange domestic and international travel itineraries.
• Manage expenses and diary for senior management.
• Organize internal and client meetings/events.
• Process invoices and support additional projects.

Skills

Proficiency in Microsoft Office Suite

Excellent planning and organisational skills

Interpersonal skills

Attention to detail

Ability to work under pressure

Integrity and confidentiality

Good conduct and sound judgment

Tools

MS Teams

Outlook

Word

Excel

PowerPoint

Concur

Ariba

Job description

Trade Floor Executive Assistant

6 Month Contract (Initial)

London

On Site Working

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for a Trade Floor Executive Assistant to join their team for an initial 6-month contract. However, there may be scope for extension.

Role Overview:

We have an exciting opportunity for an Executive Assistant to provide support to the EMEA Head of Equities. This role requires exceptional organisational skills, resilience, and the ability to manage ever-changing priorities in a fast-paced environment. The successful candidate will be a proactive team player with excellent communication skills and the ability to engage confidently at all levels internally and externally.

Key Responsibilities:

• Professionally handle calls and ensure accurate messaging.
• Arrange complex domestic and international travel itineraries.
• Manage expenses using the internal expense management system (Concur).
• Regular interaction with senior colleagues, external clients, Executive Committee members, and Board members.
• Handle confidential material.
• Extensive diary management, including scheduling meetings and prioritising tasks to ensure smooth daily operations.
• Organise and coordinate internal and client meetings/events.
• Ensure full phone coverage for senior management.
• Raise purchase requests for hardware/software requirements.
• Process invoices in Ariba.
• Support additional projects as required.

Skills & Experience:

• Proficiency in Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint).
• Self-starter with a professional approach, resilient under pressure, and able to manage conflicting priorities.
• Excellent planning, organisational, and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work efficiently in a fast-paced environment, both independently and as part of a team.
• Quick learner with the ability to process new tasks effectively.
• Demonstrates integrity, confidentiality, and trust at all times.
• Good conduct and sound judgment
• Good experience within the financial services industry, ideally with exposure to a trading floor environment.

Location:

This role requires candidates to work from the clients London office 5 days a week

Working hours

Working hours are 08:00 to 18:00 with some flex where required.

If you feel that this is a role that would suit you then please apply today.

If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Pontoon Solutions are an equal opportunities company