Team Secretary OPMH & Learning Disability - Business Support

NHS National Services Scotland; Scotland; On-site; GBP 80,000 - 100,000; Part time

Job summary

A major healthcare provider in Scotland is seeking a part-time Administrative Assistant to deliver secretarial and administrative support to the community mental health services team. The role involves reception duties, data input, and effective management of calls and emails. Ideal candidates should have strong administrative skills and the ability to work independently. This position offers 22.2 hours per week and embraces diversity and inclusion among applicants.

Qualifications

• Experience in administrative roles, preferably within healthcare settings.
• Ability to work independently and manage workload effectively.
• Strong communication skills for handling calls and emails.

Responsibilities

• Deliver effective secretarial and administrative service to multi-disciplinary team.
• Handle referrals and inquiries through a single access point.
• Support the administrative functions across sectors as required.

Skills

Reception duties

Data input

Record management

General typing

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern of this post consist of 22.2 hours per week.

The post holder will ensure that an effective and efficient secretarial and administrative service is delivered to the multi-disciplinary team which comprises of Managerial, Psychology, Nursing, and Occupational Therapy staff within adult community mental health services across Glasgow City CHP.

This will include reception duties, data input, record management and general typing.

The post holder works independently much of the time managing calls, emails and team workload. The post holder will be required to deal with referrals and enquires through a single point of access and also support the generic functions and duties of the wider administrative team across the sector and beyond as required.

Please note the salary is Pro Rata for part time hours.

Informal contact: Heather Kennedy, Assistant Business Support Manager, On 0141 531 6523 or email [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process:Information for candidates

This post may close early to the volume of response. Please submit your application form as soon as possible.

Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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