Team Assistant/Front of House

Antonia Saunders; Greater London; On-site; GBP 45,000; Full time

Job summary

A contemporary real estate firm in Central London is seeking a Team Assistant/Front of House. This pivotal role involves managing the Managing Director's diary and providing administrative support while overseeing the office's daily operations. The ideal candidate should be highly organized, detail-oriented, and possess exceptional interpersonal skills, thriving in a collaborative environment. Salary is around £45,000, with a start date in February 2026. This role offers a dynamic work environment with a focus on teamwork and support.

Qualifications

• Experienced in supporting a senior executive, ideally in finance, real estate, or professional services.
• Proficient in managing confidential information and multitasking.
• Strong communicator capable of anticipating needs.

Responsibilities

• Proactive diary and inbox management for the Managing Director.
• Coordinating meetings, preparing agendas, and travel arrangements.
• Being the welcoming face of the office and managing front-of-house experience.

Skills

Highly organised

Detail-oriented

Exceptional interpersonal skills

Tech-savvy

Strong skills in MS Office

Job description

Team Assistant/Front of House

Contemporary Real Estate - Central London

Salary: circa £45,000 (DOE)

Start Date: February 2026

Our client is an international contemporary real estate firm. The company is modern and exciting, and developing fast. They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture.

The Role

This is a varied and highly visible position, ideal for someone proactive, polished, and confident working in a fast-paced environment. Split across both office management/reception duties and senior-level administrative support, this role is central to the smooth running of the day-to-day operations.

Your responsibilities will include:

Executive & Team Assistant Support (approx. 70%)

• Proactive diary and inbox management for the Managing Director
• Coordinating meetings, preparing agendas, minutes, and follow-up actions
• Managing travel arrangements, itineraries, and logistics
• Supporting a team of around seven people with scheduling, documentation, and general administrative needs
• Preparing reports, presentations, and correspondence
• Acting as a trusted gatekeeper and point of contact for internal and external stakeholders
• Ensuring the MD is briefed, prepared, and supported across all priorities

Office Management & Reception Duties (approx. 30%)

• Being the welcoming face of the office—greeting visitors and managing the front-of-house experience
• Overseeing the day-to-day running of the office, including supplies and facilities coordinationLiaising with building management and external suppliers
• Assisting with company events, meetings, and office operations
• Supporting the smooth move-in and ongoing operations of the newly established workspace

About You

• Highly organised, detail-oriented, and able to anticipate needs
• Experienced in supporting a senior executive, ideally within finance, real estate, or professional services
• A confident communicator with exceptional interpersonal skills
• Comfortable balancing a dual office manager/support remit
• Discreet, professional, and adept at handling confidential information
• A self-starter who thrives in a collaborative, medium-sized environment
• Tech-savvy, with strong skills in MS Office and modern workplace tools