Team Assistant

Australasian Recruitment Company; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent recruitment agency in the UK seeks a Team Assistant to provide high-level administrative support in a fast-paced environment. This role involves managing calendars, coordinating meetings, and handling communications effectively. Candidates should have 2-3 years of experience in a similar role, preferably in financial services, along with strong Microsoft Office skills. A proactive attitude and the ability to multitask are essential. Join a dynamic team where you can thrive in a challenging environment.

Qualifications

• 2-3 years experience as an assistant, ideally within financial services.
• Strong standard in using Microsoft Word, Excel, and Outlook.
• Ability to handle competing and time-sensitive tasks effectively.

Responsibilities

• Manage extensive calendars for large teams, including MD and Partner-level.
• Coordinate and schedule meetings, conference calls, Zooms and video conferences.
• Handle a high volume of phone calls and emails, relaying information timely.

Skills

Teamwork skills

Strong attention to detail

Effective communication

Multitasking

Proactive approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

TEAM ASSISTANT

Our clients' Global Markets Division is seeking a Team Assistant to provide high‑level administrative support in a high‑pressure, client‑focused and exceptionally fast‑paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic.

TEAM ASSISTANT ROLE

• Managing extensive calendars for large teams, including MD and Partner‑level
• Coordinating and scheduling meetings, conference calls, Zooms and video conferences
• Handling a high volume of phone calls and emails, relaying information in a timely manner
• Coordinating room bookings for internal and external meetings across multiple locations
• Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings
• Implementing divisional policies and providing guidance to team members
• Processing and preparing expenses in a timely manner
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams with day‑to‑day issues, needs and queries
• Providing phone and holiday coverage for colleagues as required

TEAM ASSISTANT ESSENTIALS

• Having 2–3 years experience as an assistant, ideally within financial services
• Using Microsoft Word, Excel and Outlook to a strong standard
• Prioritising a variety of competing and time‑sensitive tasks
• Demonstrating dependability and high attention to detail while multitasking effectively
• Communicating consistently and professionally in person, on the phone and by email to senior executives
• Collaborating as a strong team player and performing well under pressure in a changing environment
• Adapting flexibly to support across multiple teams
• Being resourceful and using own initiative in solving issues
• Maintaining a proactive approach to diary and workload management
• Exercising discretion when handling confidential business matters
• Demonstrating a positive and approachable demeanour with a can‑do attitude

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.