Team Administrator - Marketing Department

Ritz Recruitment; Birmingham; On-site; GBP 26,000; Full time

Job summary

A leading student accommodation provider is seeking a Team Administrator for their Marketing Department in Birmingham. This hybrid position involves 3 days working from home and 2 days in the office. The ideal candidate will manage team administration tasks, prioritise shared inbox responses, and coordinate print and marketing material. No prior marketing experience is necessary, but strong organisational and communication skills are essential. This role offers long-term stability within a friendly, collaborative team.

Qualifications

• Experience in administration, coordination, or office support roles.
• Capability to manage multiple tasks and deadlines accurately.
• Enjoyment of organisation, process, and attention to detail.

Responsibilities

• Manage shared inbox activity, prioritising and responding appropriately.
• Raise and track purchase orders and invoices.
• Coordinate print and merchandise orders with suppliers.
• Maintain accurate price lists and listing updates across platforms.
• Support event logistics from ordering materials to shipping items on time.
• Keep records, trackers, and filing systems organised and up to date.

Skills

Administration

Organisational skills

Attention to detail

Clear communication

Job description

Team Administrator – Marketing Department

Birmingham City Centre

Salary: £26,000 per annum

Hours: 37.5 hours per week.

Hybrid: 3 days a week – work from home, 2 days a week in the Birmingham office

Working for one of the largest providers of student accommodation in the UK, you will be working in a hybrid set up, 2 days a week working from their office in the centre of Birmingham and 3 days working from home.

Their marketing team is full of creative thinkers, planners, and doers, and none of it would run smoothly without strong organisation behind the scenes. That’s where you come in.

We’re looking for a highly organised Administrator who loves process, order and efficiency. You’ll be the person who keeps everything ticking, from inbox management and purchase orders to print fulfilment and price updates.

This is a role for someone who enjoys being the steady hand at the centre of a busy, fast‑paced team. You’ll take pride in accuracy, enjoy variety in your day, and find satisfaction in making sure things get done, properly and on time.

You don’t need marketing experience — this is a pure administrative role, perfect for someone who’s built their career around providing excellent team or office support and is looking for long‑term stability within a friendly, collaborative team.

What you’ll be doing

TAKE OWERSHIP OF:

• Shared marketing inbox and general team administration
• PO processing and supplier liaison
• Third‑party listing updates and price changes
• Print fulfilment, delivery tracking and stock management

YOU WILL:

• Manage shared inbox activity, prioritising and responding appropriately
• Raise and track purchase orders and invoices
• Coordinate print and merchandise orders with suppliers
• Maintain accurate price lists and listing updates across platforms
• Support event logistics — from ordering materials to shipping items on time
• Keep records, trackers and filing systems organised and up to date
• Provide ad hoc support across the team during busy periods or holidays

LEARNING:

• Get familiar with their tools and systems
• Understand how the team works together and where your admin support makes the biggest impact
• Build confidence in managing multiple workstreams in a fast‑paced environment

COLLABORATING:

• Work closely with Campaign, Content, Digital and Comms teams to ensure timely and accurate admin support
• Liaise with suppliers and partners to ensure smooth coordination and delivery
• Support property and sales teams with requests for materials or information

Who we’re looking for:

• You will have experience in administration, coordination, or office support roles
• Enjoy organisation, process, and attention to detail
• Communicate clearly and professionally — both written and verbal
• Have the ability to juggle multiple tasks and deadlines with accuracy
• Like being relied on as the person who “keeps things on track”
• Value a stable, long‑term role within a collaborative team

If this sounds like you, please get in touch today!!

In the first instance please apply by forwarding your CV