Team Administrator, Community Rehabilitation Service

Sussex Partnership NHS Foundation Trust; England; Hybrid; GBP 20,000 - 25,000; Part time

Job summary

A regional healthcare trust in the United Kingdom is seeking an experienced Team Administrator to manage administrative functions for a community rehabilitation service. This part-time position involves key responsibilities such as office management and supporting healthcare professionals, ensuring high-quality patient care. The role offers flexible working hours and the opportunity to make a meaningful impact within a dedicated mental health team. Candidates should have relevant administrative qualifications and strong interpersonal skills.

Benefits

Flexible working hours

Hybrid working options

Qualifications

• Significant experience of secretarial procedures.
• Experience of managing office systems and resources.
• Experience in supervising others.

Responsibilities

• Oversee the day-to-day running of administrative functions.
• Manage office systems and support clinical staff.
• Ensure smooth communication within the team.

Skills

Strong organisational skills

Leadership skills

Proactive approach

Education

NVQ 3 in Business & Administration or equivalent experience

Good standard of secondary education; GCSE at Grade C or above

Job description

Team Administrator, Community Rehabilitation Service

The Sussex Community Rehabilitation Pathway offers both short- and long-term community-based rehabilitation of individuals with severe and enduring mental health difficulties, focusing on improving quality of life, social inclusion, and meaningful recovery. We take a whole-systems, person-centred approach grounded in NICE guidance. We are able to offer flexible working hours and hybrid working both at home and in the office, depending on the needs of the service.

We're seeking an experienced Team Administrator to oversee the day-to-day running of our administrative function for a 22.5 hours (3 days per week) post. In this key role, you will manage office systems, support doctors and other members of staff in a PA role, handle data and reporting as well as supporting with documenting meetings, and ensure smooth communication within the team. You'll also act as a central point of contact, supporting the clinical team and helping deliver high-quality, client-focused care.

Main duties of the job

What you'll bring:

• Strong organisational and leadership skills
• Experience managing office systems
• A proactive, professional approach to supporting healthcare services

This is a fantastic opportunity to make a real impact within a dedicated mental health team.

About us

The Trust provides mental health and learning disability care for all ages across Sussex and for children and young people in Hampshire.

Living & Working in Brighton:

Be spoilt for choice with Brighton's iconic seafront, vibrant lanes and array of shops and attractions

Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns on your doorstep

Embrace the outstanding natural beauty spots including the renowned Devils Dyke and South Downs National Park

We'd love you to join our Trust, rated 'good' overall and 'outstanding' for caring by the CQC. Our staff agree, recent staff survey results told us that 82% recognise that care for patients is our top priority.

Key staff survey results include:

70% highlighting flexible working opportunities as a key point for satisfaction at work

79% reporting feeling able to make suggestions to improve the work in their team

77% identifying the opportunities to show initiative in their roles

Job responsibilities

Please read Job Description and Person Specification attached before applying.

For any questions, please contact James Edlin, Team Leader (see contact details below)

Person Specification

Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.