Team Administrator

North Staffordshire Combined Healthcare NHS Trust; Stoke-on-Trent; On-site; GBP 22,000 - 28,000; Full time

Job summary

A regional healthcare trust in the UK is seeking a Team Administrator to provide vital administrative support to the Acute and Urgent Care Directorate. The ideal candidate will have extensive secretarial experience, strong skills in diary management, and be proactive in organising meetings. This role emphasizes well-being and career development in a supportive working environment, perfect for those looking to further their professional growth.

Benefits

Supportive working environment

Career development opportunities

Well-being programs

Qualifications

• Wealth of secretarial experience required.
• Strong diary management skills.
• Ability to organise meetings and events.

Responsibilities

• Provide dedicated administration support to the Project 86 Team.
• Prioritise day-to-day work effectively.
• Arrange and coordinate meetings and events.

Skills

Secretarial experience

Minute taking

Proficient in Word, Excel, PowerPoint

Job description

Overview

An exciting opportunity has arisen for a Team Administrator to work with the Management Team for the Acute and Urgent Care Directorate. This vacancy would suit someone who has a wealth of secretarial experience. As the Team Administrator you will be responsible for supporting the Service Lines within the Directorate. Minute taking is a key aspect of this role. You will also have the responsibility of the day to day running of the Cash Office.

In return we can offer you: A supportive & friendly working environment • Active encouragement to learn and develop within your role • Dedicated career pathways and great opportunities for continuing professional development • Commitment to, and support for your wellbeing. The role of Team Administrator is to be responsible for the provision of an administrative and clerical support function to the Team as well as cross covering for peers in Other Teams as required. You will be required to maintain a high standard of administrative work whilst carrying out your role.

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care. We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working. We are committed to the Greener NHS national ambition to becoming the world\'s first \"carbon net zero\" national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme".

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

Responsibilities

• To provide dedicated administration support to the Project 86 Team.
• Responsible for prioritising your day to day work.
• Plan and organise complex activities/programmes.
• Arranging and co-ordinating meetings with internal and external partners and arranging events for the Team at external venues.
• Taking accurate minutes for the Team.
• Diary Management for the Team Members.
• Undertake work processing of all documents to a high standard in an agreed Trust style and using appropriate referencing system.
• Utilise IT packages such as Word, Excel and PowerPoint competently.
• Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.

Requirements / Clarification

In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated above in order to prevent the number of applications received being unmanageable. You are advised to submit your completed application form as soon as possible to have the best chance of being considered.

Benefits and Other Information

• Priority will be given to NHS staff across the region who are at risk of redundancy, where the vacancy is at the same band or one below their current band and candidates meet the essential criteria for this post.
• All employees new to the Trust will be subject to a 6 month probationary period.
• All clinical staff bands 2-4 that are new to the Trust will be required to complete a Care Certificate.
• Canvassing of members of the Trust or of any Committee of the Trust directly or indirectly for any appointment under the Trust shall disqualify the candidate for such appointment.
• The Trust does not pay travel expenses for candidates attending interviews.
• ALL POSTS INVOLVING ACCESS TO PERSONS IN RECEIPT OF HEALTH SERVICES WILL BE SUBJECT TO A DISCLOSURE & BARRING SERVICE DISCLOSURE.
• Please provide full contact details for all referees, especially their email addresses where possible. Failure to do may result in significant delays in your application. There may also be a requirement to provide additional referee details.