Team Administrator

Owen Reed Ltd; City Of London; Hybrid; GBP 32,000 - 38,000; Full time

Job summary

A leading law firm in London is seeking a Team Administrator for their structured finance team. This full-time office role will transition to a hybrid model after probation, ideal for those looking to grow in a legal environment. You will handle administrative duties, including diary management and document preparation, ensuring smooth operations. Strong Microsoft Office skills and excellent communication are essential. Join a professional team focused on client service and detailed organization.

Qualifications

• Previous office or administrative experience preferred.
• Strong communication and organisational abilities are essential.
• Must be a proactive team player.

Responsibilities

• Coordinate diaries, meetings, and travel, including international.
• Prepare and proofread documents according to house style.
• Assist with billing, expenses, and document management.
• Support business development and team operations.

Skills

Microsoft Office skills

Excellent communication

Organisational skills

Client-service mindset

Detail-focused

Job description

Owen Reed is looking for a Team Administrator – Structured Finance and Derivatives for a top law firm in London.

This is a fantastic opportunity for an organised and proactive Team Administrator to join a highly regarded finance practice. The role is full-time in the office during probation, moving to a hybrid model (3 days office / 2 days home) thereafter. Ideal for someone looking to develop a long-term career within a professional services or legal environment.

The Role

You will provide high-quality administrative and secretarial support to fee earners and wider teams, supporting the smooth day-to-day running of the practice.

Key Responsibilities

• Diary, meeting and travel coordination (including international travel)
• Preparing, formatting and proofreading documents in line with house style
• Supporting matter opening, filing, archiving and document management
• Assisting with billing, expenses, WIP reports and time recording
• Uploading documents to SharePoint and deal rooms
• Supporting business development, CV updates and pitch materials
• Providing general administrative and team support as required

Skills & Experience

• Previous office or administrative experience preferred
• Strong Microsoft Office skills
• Excellent communication and organisational skills
• Professional, discreet and detail-focused
• Proactive team player with a client-service mindset