Team Administrator

Pure Resourcing Solutions Limited; Chelmsford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A charitable organisation in Chelmsford seeks a Team Administrator to provide essential administrative support to a specialist team. This role involves managing calendars, scheduling meetings, and preparing documentation to ensure operational efficiency. The ideal candidate will demonstrate strong organisational skills, excellent communication, and attention to detail, contributing to a collaborative work environment. This position offers a chance to be part of a mission-driven team committed to sustainability and effective governance.

Qualifications

• Experienced administrator with the ability to manage multiple priorities.
• Self-starter who can work independently and within a team.
• Ability to handle sensitive information with professionalism.

Responsibilities

• Provide full administrative support to the team.
• Coordinate meetings and manage diaries.
• Prepare agendas and take accurate minutes.
• Act as the first point of contact for enquiries.

Skills

Strong organisational skills

Excellent communication skills

Attention to detail

Discretion

Diplomacy

Tools

Standard office software

Job description

An established charitable organisation is seeking a Team Administrator to provide high-quality administrative support to a specialist professional team. This is an excellent opportunity for an organised, proactive individual who enjoys working in a varied and collaborative environment.

The Role

Reporting to the Head of Service Delivery, the Team Administrator will provide comprehensive office and administrative support to a team that advises on buildings, estates, sustainability, and long-term asset management. The role is central to ensuring the smooth day-to-day operation of the team. The post holder will be responsible for managing calendars, scheduling meetings, preparing agendas, taking and distributing minutes, and maintaining accurate records. A significant part of the role involves supporting a formal advisory committee, ensuring that processes are followed efficiently and documentation is managed to a high standard. The role also includes providing administrative support to a sustainability lead, assisting with monitoring, reporting, and coordination of related activities.

Key Responsibilities

• Providing full administrative and organisational support to the team
• Coordinating meetings, managing diaries, and arranging logistics
• Preparing agendas, taking accurate minutes, and distributing papers
• Managing correspondence and acting as a first point of contact for enquiries
• Maintaining records, databases, and filing systems
• Supporting sustainability and environmental initiatives through administrative tasks
• Handling sensitive information with discretion and professionalism

About the Organisation

The organisation is a registered charity responsible for managing a wide range of operational and support services across a large geographical area. It works with a broad range of stakeholders and is committed to responsible governance, sustainability, and delivering effective support services.

About the Ideal Candidate

The successful candidate will be an experienced administrator who is confident managing multiple priorities. They will be a self‑starter with strong organisational skills and the ability to work both independently and as part of a team. Excellent communication skills, attention to detail, and confidence in using standard office software are essential. The role requires discretion, diplomacy, and the ability to apply initiative in day‑to‑day tasks.