Teaching Office Administrator

The University of Edinburgh; City of Edinburgh; On-site; GBP 29,000 - 34,000; Full time

Job summary

The University of Edinburgh is seeking a Teaching Office Administrator for its School of Physics and Astronomy. This role involves delivering high-quality administrative support for undergraduate and postgraduate courses. The successful candidate will demonstrate excellent communication and organizational skills, contribute to a diverse workplace and enjoy competitive benefits, including generous holidays and staff discounts.

Benefits

Generous holiday entitlement

Competitive pension schemes

Staff discounts

Family-friendly initiatives

Qualifications

• Experience in a role performing academic administration.
• Strong organizational skills with a proactive approach.
• High levels of accuracy in administrative tasks.

Responsibilities

• Provide administrative support to students and academic staff.
• Take responsibility for the administration of multiple courses.
• Assist in improving administrative processes.

Skills

Communication Skills

Organizational Skills

Problem Solving

IT Skills (Microsoft Office)

Accuracy

Tools

Student Record System

Job description

Grade UE05: £29,179 to £33,482 per annum

CSE / School of Physics and Astronomy

Full-time: 35 hours per week

Fixed-term: 12 months (maternity cover)

The Opportunity:

The School of Physics and Astronomy is looking for a Teaching Office Administrator to joint its Teaching Office team. You will provide high quality administrative support to students and academic staff, taking responsibility for the administration of multiple courses on Undergraduate and Postgraduate Taught Programmes.

We expect the postholder to work on campus at least 4 days per week, but are open to considering requests for hybrid working (on a non-contractual basis) combines 1 day per week of remote with regular on-campus working.

Your skills and attributes for success:

• Experience in a role performing academic administration.
• Excellent communication skills and an ability to deal sensitively with people.
• Strong organisational skills and a pro-active approach to problem solving.
• Excellent IT skills in Microsoft Office and experience of using a student record system.
• High levels of accuracy.

Click to view a copy of the full job description (opens new browser tab)

Application Information

Please ensure you include the following documents in your application:

• CV
• Cover letter

As a valued member of our team you can expect:

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on ourstaff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages (opens new browser tab)

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 5th Aug 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

We expect to hold interviews during the week commencing 11 August.