Talent Acquisition Coordinator

AXA; Ipswich; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services company in Ipswich is seeking a Talent Acquisition Coordinator to play a vital role in recruitment processes. You will manage interview scheduling, assist in job postings, and handle the new joiner process among other administrative duties. The ideal candidate possesses excellent communication and organisational skills and a proven ability to multitask in a dynamic environment. Experience with managing high-level executive interactions is a plus, along with familiarity with candidate tracking systems. This role reports to the UK Talent Acquisition Manager.

Qualifications

• Proven self-starter with strong administrative skills.
• Ability to work in a high-demand environment with tight deadlines.
• Experience with high-level executives is advantageous.

Responsibilities

• Manage interview scheduling and confirmations efficiently.
• Gather, record, and store feedback in compliance with GDPR.
• Assist with job postings on various job boards.
• Manage new joiner process and documentation.
• Support pre-employment check processes.
• Handle invoicing activities including creating Purchase Orders.
• Respond to Talent Acquisition queries promptly.
• Recommend process improvements for efficiency.
• Perform additional administrative duties as needed.

Skills

Excellent communication skills

Excellent organisational skills

Ability to multi-task

Critical thinking skills

Sound judgement and discretion

Tools

iCims

Job description

At AXA XL, we are transforming Human Resources. To keep us moving fast, HR is changing our systems, processes and policies to help our clients attract, engage, develop and retain the best talent globally. We are looking to bring on board a passionate Talent Acquisition (TA) Coordinator to help us in our journey. Reporting to the UK Head of TA, you will play a pivotal role in supporting the recruitment of external and internal talent to new roles at AXA XL. This position will work closely with the talent acquisition team in the UK, Global TA and the wider HR community, hiring managers and candidates to make sure that everyone has a positive and professional recruiting experience. The TA Coordinator should be a proven self‑starter and have the administrative, organisational and communication skills necessary to cultivate and maintain strong relationships with a variety of individuals.

Responsibilities

• Flawlessly manage all interview scheduling, including coordinating availability, booking meeting rooms and sending interview confirmations to interviewers and candidates including any preparatory information required.
• Gather, record, store and delete written interview feedback in accordance with GDPR and regulatory requirements.
• Assist the team with the posting of job adverts on a range of job boards.
• Help to manage the new joiner process, including preparation of employment contracts, coordinating approval and signature of contracts by HR Business Partners, working with the candidate to get all new joiner paperwork complete and ID verification and keep documents logged as required.
• Support the management of the pre‑employment check process with the candidate and our partner company to ensure all information required is submitted in a timely manner, the checks are complete within an appropriate time frame and any inconsistencies are explained and approved.
• Assist with invoicing activities for the HR Operations and TA teams through creating Purchase Orders, maintaining communication with vendors and tracking expenses.
• Provide support to candidate and hiring manager queries via the Talent Acquisition mailbox, ensuring prompt and accurate responses are provided.
• Provide recommendations to ensure continuous process improvement and efficiency.
• Perform other administrative duties as required to support the TA function.

You will report to the UK Talent Acquisition Manager.

Qualifications

• Excellent communication skills, both verbal and written.
• Track record of flawless execution and the ability to multi‑task in a fast paced, deadline‑oriented, high‑demand environment with tight deliverables.
• Excellent organisational and critical thinking skills; ability to prioritise and process a high volume of work for multiple team members while maintaining the highest quality.
• Ability to work successfully in an environment with high visibility and the ability to manage complex and sensitive situations independently.
• Experience working with high‑level executives.
• Sound judgement and discretion.
• Experience working with web‑based candidate tracking system management and reporting is desirable but not essential (iCims is preferable).

Equal Employment Opportunity Statement

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.