Summer School Course Office Assistant

HARROW SCHOOL; Harrow; On-site; GBP 40,000 - 60,000; Part time

Job summary

A prestigious educational institution in Harrow is seeking a Course Office Assistant to provide essential administrative support for off-site excursions. The successful candidate will prepare bookings, manage communications with tour guides and agents, and maintain detailed logs. This role requires strong organizational skills and effective communication abilities. The position is critical for the smooth operation of summer courses and involves working collaboratively with various stakeholders, ensuring a positive experience for all participants.

Qualifications

• Experience in providing administrative support in educational settings.
• Strong organizational skills to manage excursions and logistics.
• Ability to communicate effectively with various stakeholders.

Responsibilities

• Prepare information and bookings for off-site excursions.
• Book guides, buy tickets, and liaise with agents regarding excursions.
• Maintain log, obtain feedback, and conduct risk assessments.

Job description

The Course Office Assistant (COA), under the Head of Commercial Operations, is responsible for providing administrative support to the Course Office.

Responsibilities

• Prepare all information and bookings for off‑site excursions.
• Book tour guides, buy tickets, liaise with coach companies, liaise with agents regarding their attendance on excursions, and prepare detailed packs for each excursion in advance.
• Maintain an excursions log, obtain feedback on excursions, and conduct risk assessment.
• Begin these duties prior to the courses commencing.

Harrow School Enterprises Ltd would like all candidates to answer specific questions for the personal statement section. For reference, here is a preview of the questions/headings:

Personal Statement Questions

1. Please outline any restrictions in your availability within the time periods selected above (i.e. family weddings, graduation ceremonies, etc.).
2. Supporting Statement: Please outline how your qualifications, attributes, training and experience make you a suitable candidate for Harrow School Short Courses.
3. Please list any languages spoken with an approximate level of fluency.
4. Summer School runs for 6 weeks in through July and August, contracts are awarded to successful applicants in 2 week blocks. How many weeks would you prefer to work for in total?