Stores Administrator (Part time, Fixed Term Contract)

Interaction Recruitment; England; On-site; GBP 20,000 - 25,000; Part time

Job summary

A recruitment agency is seeking a Stores Administrator for a fixed-term part-time position in the UK. This role involves managing stock, processing purchase orders, and handling invoicing to ensure the smooth operation of the Maintenance Department. Ideal candidates will have previous experience in stores or warehouse environments and strong organisation skills. The job offers flexible working arrangements of 2 days a week, with the potential for career progression within a dynamic team.

Qualifications

• Previous experience in a stores or warehouse environment.
• Experience in a fast-paced operational setting.
• Understanding of purchase ledger processes.

Responsibilities

• Monitor purchase orders and maintain recommended stock levels.
• Approve invoices via SAP and resolve queries.
• Count and reconcile stock daily and report discrepancies.
• Assist with purchasing and booking in parts.
• Manage repair processes and returns.
• Arrange UK and international shipments.

Skills

Strong literacy and numeracy

Competent in Microsoft Office

Organisational skills

Analytical and detail-oriented

Tools

SAP

Job description

Stores Administrator (Fixed Term - 6 Months, 2 Days per Week)

Location: Kettering

Contract: Fixed Term, Part-Time (full time 2 days per week, approx 16 hours a week)

Overview

We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes.

The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.

Key Responsibilities

• Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
• Invoice Authorisation: Approve invoices via SAP resolving queries where required.
• Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
• Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
• SAP Revisions: Manage repair processes and returns.
• Courier & Export Management: Arrange UK and international shipments, including customs documentation.

Key Relationships

• Maintenance Planner
• Maintenance Store Administrator
• Maintenance Manager
• Wider Maintenance Team

Candidate Profile

• Strong literacy and numeracy
• Competent in Microsoft Office
• Working knowledge of stock management and stores operations
• Organised with the ability to prioritise workload effectively
• Assertive, able to challenge where necessary
• Analytical and detail-oriented

Experience

• Previous experience in a stores or warehouse environment
• Experience in a fast-paced operational setting
• Understanding of purchase ledger processes
• Knowledge of engineering or technical equipment desirable
• SAP competence is advantageous but not essential

Why This Role?

Join a small, committed, and dynamic team on an impactful fixed-term contract. Opportunity to gain hands‑on experience in a maintenance and stores environment. Flexible part‑time working arrangement (2 full days per week, ideally Thursdays and Fridays). Exposure to a range of operational and administrative processes with potential career progression. Please apply today to start this role in January 2026.