Stock Management Officer | Wessex NHS Procurement Limited

University Hospital Southampton NHS FT; Winchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare procurement company in Winchester seeks a motivated Stock Management Officer to support clinical teams by managing stock levels and ensuring the availability of supplies. Ideal candidates will have experience with inventory systems and strong communication skills. This role involves independent management of stock and close liaison with suppliers, contributing to efficient hospital operations.

Benefits

Generous NHS pension scheme

NHS terms of service

Employee benefits platform

Qualifications

• Experience with inventory systems and stock management.
• Ability to communicate effectively with clinical staff and suppliers.
• Strong analytical skills for monitoring stock levels.

Responsibilities

• Replenish and manage stock using Inventory Management System.
• Conduct cycle counts and ensure data accuracy.
• Liaise with suppliers and assist clinical teams to meet supply needs.

Skills

Inventory Management

Communication

Analytical skills

Attention to detail

Tools

Inventory Management System (IMS)

Job description

Overview

Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

This role will be based at The Winchester RHCH.

Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.

Wessex Procurement Ltd (WPL) are looking for a motivated and reliable Stock Management Officer to join our team at the Royal County Hampshire Hospital in Winchester.

You’ll play a key role in supporting our clinical teams by making sure wards and departments always have the right supplies available. Working independently, you’ll take ownership of your allocated areas, managing stock levels and using barcode scanning technology to keep everything running smoothly day to day.

At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits

• Generous NHS pension scheme
• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

For more information, visit: www.wessexprocurement.nhs.uk

Key Responsibilities

• To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data.
• To perform cycle counts in Inventory Management System as per standard operating procedure.
• Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service.
• To play an active role in setting up stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements and maintains managed inventory solutions into specialist areas with Stores Lead.
• Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to manager, ensuring savings are recorded using appropriate methods and reported as required to the Stores Lead and relevant clinical lead.
• Raising requisitions for contracted or non-contracted items using appropriate system.
• Deliver, unpack and replenish stock to wards/departments storerooms and/or IMS systems, checking accuracy and ensuring that stock is rotated appropriately.
• To carry out “good housekeeping” duties to ensure tidiness and cleanliness of storerooms and encourage user departments to maintain the standard.
• To provide a liaison service between user departments and suppliers pursuant to providing a quality service by providing specialist supply chain knowledge to maximise clinical outputs, specialist supplier and product knowledge to staff and units as necessary.
• Effectively monitor and replenish consignment, specialised services devices (SSDP) and sale or return stocks held within departments, using applicable reports and tools in line with standard operating procedure.
• Lead and prioritise information for customers of any potential problems within the supply chain to ensure adequate stock, sourcing cost effective alternatives making available for use by the end user. Requests and acts upon data from suppliers, account managers representatives and Procurement Leads.
• Monitor stock availability, delivery times and back-orders. Identify outstanding orders using pre-defined reports and/or the online ordering system or electronic purchasing systems. Expedite orders with Procurement/supplier to minimise delays, escalating to supplies and clinical leads as appropriate.
• To ensure the receipt of credit notes or replacements for items which have been returned. Analyse departmental invoice discrepancies and implements resolution with suppliers, Procurement team and financial services.
• To maintain and update the computerised stock system and to produce and analyse reports from Inventory Management Systems. Providing advice to budget holders with recommendations for cost effective initiatives and user performance issues, e.g. make proposals to reduce stock levels or introduce more cost effective alternatives.
• To be the first point of contact for clinical staff regarding any queries/problems relating to process or procedure for the procurement of goods and services including new products and obsolete items.
• To run reports and analyse the data in order to undertake official reviews of products and stock levels, to review progress and to recommend, using persuasive influence, changes which will bring about further potential areas for development or savings and maximise cost effectiveness.
• To interrogate transactional data and analyse Materials Management statistical information to enable benchmarking, progress measurement and trends to be identified. To make suggestions regarding possible changes to the Materials Management Supervisor.
• To organize and maintain, with the user department, a plan for undertaking annual stock reviews, adju

This advert closes on Thursday 2 Oct 2025