Site Office Administrator

Advance TRS; City Of London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading recruitment agency is seeking a reliable Office Administrator in London to support a busy rail project team. This role is essential for ensuring smooth daily operations and consistent administrative support across the project. The ideal candidate will have prior experience in an administrative role, strong organisational skills, and proficiency using MS Office. Join a diverse team that values equal opportunity and contribute to impactful projects.

Qualifications

• Experience in an administrative role, preferably in rail or construction.
• Experience in document management systems is a plus.
• Ability to work in a fast-paced project environment.

Responsibilities

• Manage general office administration and record-keeping.
• Schedule meetings and support project coordination.
• Assist with onboarding and maintaining compliance documents.
• Support procurement tasks and track invoices.
• Act as a contact for internal teams and stakeholders.

Skills

Previous experience in an administrative role

Strong organisational skills

Communication skills

Confident using MS Office

Attention to detail

Job description

Location: Dawley Raod - London

Contract Type: Contract (Inside IR35) Start Date: Immediate

About the Role

We are seeking a reliable and organised Office Administrator to support a busy rail project team. This role is key in keeping daily operations running smoothly and ensuring consistent administrative support across the project.

Key Responsibilities

• Manage general office administration, documentation, and record-keeping.
• Schedule meetings, prepare minutes, and support project coordination.
• Assist with onboarding, access requests, and maintaining compliance documents.
• Support procurement tasks, raise purchase orders, and track invoices.
• Act as a central point of contact for internal teams, contractors, and stakeholders.

Skills & Experience

• Previous experience in an administrative role (rail or construction environment preferred).
• Strong organisational and communication skills.
• Confident using MS Office and document management systems.
• High attention to detail and ability to work in a fast-paced project environment.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.