Shipping and Logistics Administrator - FTC

AerFin; Manor Royal; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading aviation company is seeking a Shipping & Logistics Administrator for a 12-month fixed-term contract in Crawley. The successful candidate will manage import logistics, ensuring customs compliance and timely clearances while collaborating with freight forwarders and internal teams. The role requires relevant industry experience, a strong understanding of international freight, and excellent communication skills. Competitive benefits include a pension scheme and annual leave.

Benefits

Pension Scheme

27 days of annual leave

Social events

Qualifications

• Relevant industry experience in a shipping and logistics administration role.
• Strong knowledge of international freight and customs processes.
• Detail-oriented and calm under pressure.

Responsibilities

• Oversee import logistics for customs compliance and timely clearances.
• Collaborate with freight forwarders and internal teams to prevent delays.
• Issue accurate and timely clearance instructions.

Skills

Shipping and logistics administration

Knowledge of international freight

Customs compliance

Attention to detail

Communication

Tools

Quantum

Job description

Overview

12-month FTC - Full-time - Salary: £28,000-30,000 doe - Location: Crawley (Gatwick)

About AerFin

AerFin is breathing new life into aviation. We buy, sell, lease and repair aircraft, engines, and parts to maximise the value for their owners and provide a lower-cost supply of material to our airline, lessor and MRO customers. Through our deep technical expertise and high-performance culture, we deliver confidence-inspiring quality, safety and value to our customers. Our blend of industry expertise and experience – today’s insight and tomorrow’s foresight – gives us a unique perspective on our industry that is trusted by over 600 customers across six continents. With regional hubs in Europe, Asia and the USA we’re perfectly placed to keep fleets flying and get deals done. That’s the AerFin way. That’s the way ahead.

About the role

We are looking for a proactive Shipping & Logistics Administrator to join our high-performing team on a 12-month fixed-term contract. This role is vital in ensuring the seamless movement of goods from global suppliers to our facilities and customers. You\'ll be at the heart of our import operations, managing clearance processes, controlling costs, and ensuring compliance, all while keeping communication flowing across teams.

What you will be doing:

• Oversee all aspects of import logistics, ensuring customs compliance and timely clearances.
• Collaborate with freight forwarders, customs brokers, and internal stakeholders to prevent delays and avoid excess charges.
• Issue accurate and timely clearance instructions.
• Track international shipments and troubleshoot clearance issues as they arise.
• Review and reconcile freight invoices, identifying discrepancies or unusual charges.
• Work with the Finance team to ensure accurate cost coding and prompt payment processing.
• Support inventory management, including regular stock counts and system accuracy.
• Maintain compliance with Known Consignor regulations and support audits or documentation requirements.
• Assist the wider warehouse and logistics team with daily operations and ad hoc tasks.

What we are looking for:

• Relevant industry experience in a shipping and logistics administration role
• Strong knowledge of international freight, customs processes, and compliance regulations.
• Quantum experience is beneficial
• General aviation experience and knowledge are a plus
• Knowledge of UK Tariff/Commodity codes and the tax implications they may have on the business is desirable
• A confident communicator and team player who thrives in cross-functional environments.
• Detail-oriented, calm under pressure, and solutions-focused.
• This role involves physical activity, including regular standing, walking, and lifting.

What we offer in return

• Pension Scheme
• 27 days of annual leave
• Social events and much more

Recruiters please note: this role is currently being recruited for directly and we will not accept speculative applications from recruitment age