Service Coordinator-Dispatcher (Hybrid)

ZipRecruiter; Dorchester; Hybrid; GBP 36,000 - 52,000; Full time

Job summary

A managed service provider is seeking a Service Coordinator/Dispatcher to manage service requests efficiently. The role involves logging tickets, dispatching them to technical resources, and ensuring client satisfaction. Candidates should have experience in service coordination and CRM systems, along with strong communication and multitasking skills. Flexibility in working hours is required for this hybrid position based in Woburn, MA.

Qualifications

• Proven experience in a Service Coordinator or Dispatching role.
• Strong interpersonal skills and ability to listen actively.
• Ability to adapt quickly to changing priorities.

Responsibilities

• Receive and log all incoming service tickets accurately.
• Dispatch tickets to the appropriate technical resource.
• Conduct daily reviews of open service tickets.

Skills

Service Coordination

CRM System Experience

Teamwork

Communication Skills

Multitasking

Tools

ConnectWise

Microsoft Office Suite

Job description

Overview

Data Evolution is a growing premier managed service provider in New England. We are an established family-oriented company that has been in business for over 20 years. We value our employees and strive to provide a culture of work/life balance. We work closely with our clients in the Life Sciences industry to provide high-touch, white glove service. We support each other in living our core values of Commitment, Respect, Professionalism, Diligence and Team. We are an exciting driven IT company who invests in the long-term success of our employees, and we’re looking for professionals like you to join our team!

JOB TITLE: Service Coordinator/Dispatcher, Support Services

REPORTS TO: Manager, Support Services

WORK ARRANGEMENTS: Hybrid Role based in Woburn, MA

JOB PURPOSE:

The Service Coordinator-Dispatcher is a critical member of our team, responsible for ensuring the smooth and efficient flow of all service requests. This role acts as the central hub for all incoming service tickets, prioritizing and dispatching them to the appropriate technical resources. The Service Coordinator-Dispatcher plays a key role in client satisfaction by ensuring timely and accurate service delivery.

Responsibilities

• Triage Services
  • Receive and accurately log all incoming service tickets from various sources (email, phone, manual entry).
  • Verify the accuracy and completeness of all information within each ticket.
  • Assign appropriate priority levels to each ticket based on severity and urgency.
  • Route tickets to the correct service board and associated service agreements.
• Dispatch Services
  • Dispatch tickets to the most suitable technical resource considering availability, skillset, and location.
  • Schedule service appointments within client availability and service level agreements.
  • Adjust schedules as needed to accommodate high-priority requests.
• Ticket Monitoring and Review Services
  • Conduct daily reviews of all open service tickets.
  • Identify and address aged or stalled tickets.
  • Make necessary corrections to ticket information based on internal reporting tools (e.g., BrightGauge).
  • Oversee the ticket closure process to ensure proper resolution.
• Team Coordination
  • Collaborate with team managers to schedule resources effectively and escalate issues as needed.
  • Communicate with clients directly to gather information, clarify requests, and coordinate support.
  • Flag client responses for the attention of relevant resources or managers.
• Phone Support Services
  • Answer incoming phone calls from clients and create service tickets as required.
  • Monitor emergency paging systems during business hours for immediate dispatch.
• Administrative Tasks
  • Perform other tasks as assigned.

Qualifications and Skills

• Proven experience as a Service Coordinator or in Dispatching role.
• Experience working with a Customer Relationship Management (CRM) system or ticketing system (ConnectWise).
• Prior experience dispatching services for a Managed Service Provider (MSP) or technical support team is a significant advantage.
• Strong computer skills and proficiency in Microsoft Office Suite.
• Excellent teamwork and communication skills (both verbal and written).
• Strong interpersonal skills, including active listening, client care, and effective telephony skills.
• Ability to multitask effectively and adapt quickly to changing priorities.
• Meticulous attention to detail and accuracy.
• Self-motivated with the ability to thrive in a fast-paced environment.
• Strong prioritization skills with the ability to quickly assess and address urgent matters.

Work Arrangements

• This position is a hybrid role based in Woburn, MA, requiring employees to reside within a reasonable commuting distance.
• Standard shift is 7:30 AM to 4:00 PM.
• Flexibility to cover occasional later shifts (9:30 AM to 6:00 PM) or work beyond regular hours as needed.

Commitment to Providing an Inclusive Work Environment

Data Evolution, LLC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of actual or perceived race, creed, ancestry, citizenship status, pregnancy and related conditions, or expression (including transgender status), marital status, military service and veteran status, physical or mental handicap, genetic information, status as a victim of violence, hairstyle, or any other characteristic protected by applicable federal, state or local laws and ordinances. We are committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you require a reasonable accommodation for any part of the application or hiring process, please notify Data Evolution Careers at the email below.

[e-mail]

Note: This job description is intended to provide a general overview of the position and may not include all duties and responsibilities