Senior Fund Administrator - Private Equity

Aztec Group; City of Westminster; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

A leading financial services firm in the United Kingdom seeks an individual to administer diverse fund structures and maintain client relationships. Responsibilities include managing company secretarial matters, ensuring regulatory compliance, and mentoring junior staff. The ideal candidate will have relevant experience, a desire to achieve a professional qualification, and strong interpersonal skills. This role offers competitive salary and flexible hybrid working options alongside a comprehensive benefits package to support professional growth.

Benefits

Competitive salary

Discretionary bonus scheme

Flexible, hybrid working

Generous holiday allowance

Pension scheme

Private medical insurance, including eye care

Health care cash plan

Life assurance

Worldwide travel insurance

Ability to work abroad for 3 weeks per year

Regular social events

Health and wellbeing programmes

Investment into personal and professional development

Qualifications

• Relevant experience in the funds industry is preferred.
• Sound technical financial services knowledge is mandatory.
• Excellent interpersonal skills to develop working relationships.

Responsibilities

• Administer a complex range of funds and liaise with clients.
• Coordinate all company secretarial matters including meetings.
• Ensure accurate investor records are maintained.
• Prepare payment instructions to settle fund expenses.
• Mentor junior staff under the supervision of senior staff.

Skills

Studying towards a relevant professional qualification

Relevant experience in a financial services setting

Understanding of local regulatory framework

Technical financial services knowledge

Computer literacy skills

Interpersonal skills

Education

Preferably CGI or equivalent

Job description

Reports to Client Relationship Manager. The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key Responsibilities

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary.
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings.
• Process and co-ordinate routine and complex fund operations.
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon.
• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library.
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts.
• Ensure regulatory and statutory fillings are made in timely manner manage the accounts distribution and filing process.
• Act as a mentor to junior staff under the supervision of senior staff.

Skills, Knowledge, Expertise

The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI or equivalent).

Relevant experience in a financial services setting. Experience in the Funds industry would be preferred.

A good understanding of local regulatory framework.

Sound technical financial services knowledge (to be supported through the Aztec Academy).

Computer literacy skills are essential.

Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn't is our identity - we're proud to be a truly independent, owner‑managed business that puts our people and clients at the centre of everything we do. We understand that everyone will put value on different things and that's why our employee package includes a variety of benefits.

Benefits

• Competitive salary
• Discretionary bonus scheme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Health care cash plan
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per annum
• Regular social events
• Health and wellbeing programmes
• Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.