Senior Course Administrator

University of Oxford; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading academic institution in Oxford is seeking a Senior Course Administrator to manage a diverse portfolio of academic programmes and events. This full-time, permanent position requires strong organisational skills, effective communication, and the ability to work with minimal supervision during the busy summer period. Benefits include a contributory pension scheme, generous annual leave, and various family-friendly benefits.

Benefits

Contributory pension scheme

38 days' annual leave

Comprehensive childcare services

Family leave schemes

Cycle loan scheme

Membership to social and sports clubs

Discounted bus travel

Qualifications

• Demonstrated initiative in an administrative capacity.
• Experience managing academic programmes and events.
• Flexibility to support colleagues in a team environment.

Responsibilities

• Manage and support the delivery of academic programmes.
• Attend summer school events and activities.
• Liaise with senior departmental colleagues for program efficiency.

Skills

Strong organisational skills

Ability to work with minimal supervision

Effective communication

Job description

The role as a Senior Course Administrator is within the Professional and Open Access Courses (POAC) section, focusing on Portfolio 4, which includes full-time courses, spring and summer schools, and English language project work. You will work under the direction of the Assistant Course Manager (International Courses and Projects) and report to the Deputy Head of Student Administration (POAC). You will be required to work effectively with minimal direct supervision, demonstrating initiative and strong organisational skills. You will be required to work throughout the summer period and attend college-based summer school events between June and September. Please note that taking significant annual leave during this busy period is generally not possible. Summer duties will include daily attendance at lunches, participation in closing receptions and Friday evening dinners, registering student arrivals at college or Rewley House on Sunday afternoons, delivering welcome addresses, and attending welcome receptions and dinners on Sunday evenings. During this time, you will liaise regularly with senior departmental colleagues, principal tutors, programme directors, course tutors, college conference teams, and summer school assistants to ensure the smooth and efficient running of each programme.

You will work as part of a dedicated administrative team responsible for managing and supporting the delivery of this diverse portfolio of academic programmes and events, alongside a range of bespoke short courses held throughout the year. The role also requires flexibility to provide support to colleagues within the team and across the Department as needed.

Oxford Lifelong Learning, Rewley House, 1 Wellington Square, Oxford OX1 2JA, The Department provides opportunities for people from a wide variety of backgrounds to benefit from the University's rich and unique resources. We are ambitious and forward-thinking, with a strong sense of identity and community. Our mission is to inspire people locally, nationally and globally by extending access to Oxford's world-class teaching and resources through flexible and inclusive opportunities for study and research.

The portfolio currently offers two full-time programmes: the Foundations of Diplomacy Pre-Master's Course (two 10-week terms) and the Advanced Pre-Sessional Course (one 9-week term). In addition, it delivers residential spring and summer programmes, including the Inspiring Oxford Summer School (six weeks) and the English Language Teachers' Summer Seminar (two weeks). This is a full-time position, available on a permanent contract.

Colleagues uphold the Mission, Vision and Values of the Department and actively promote a culture of equality, diversity and inclusion.

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days' annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans