Senior Bid Coordinator

Planning Recruitment Ltd; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading London International Architectural practice is seeking a Bid Coordinator to manage the end-to-end bid process and strengthen the practice's presence in the industry. The ideal candidate will have a strong background in bid coordination, excellent InDesign skills, and the ability to handle multiple stakeholders effectively. This full-time role offers agile and hybrid working, with competitive benefits including annual leave increasing with service and life assurance.

Benefits

Agile working environment

Hybrid working arrangement

Annual leave increasing with service

Life assurance

Qualifications

• Previous experience in bid coordination or management, ideally within architecture.
• Excellent InDesign skills.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills with strong attention to detail.
• Experience working with stakeholders at all levels.

Responsibilities

• Manage the end‑to‑end bid process in line with internal procedures.
• Assist in implementing work‑winning strategies across sectors.
• Build strong relationships with internal stakeholders.
• Produce proposals and presentation materials using Adobe Creative Suite.
• Review bid content for accuracy and quality.

Skills

Bid coordination

Excellent written communication

Organizational skills

Time management

Stakeholder management

Tools

Adobe Creative Suite

InDesign

Procurement portals

CMAP

Open Asset

Job description

Working at a leading London International Architectural practice you will collaborate with senior partners and cross-disciplinary work‑winning teams, playing a central role in coordinating and delivering major and strategically important bid submissions.

As part of a supportive and highly collaborative bids function, you will help drive long‑term growth objectives and strengthen the practice's presence and reputation across the industry.

This is a fast‑paced, full‑time role requiring the ability to work under pressure and to tight deadlines. Excellent time management and a strong understanding of the end‑to‑end bids process are essential, along with the ability to manage multiple bids involving a range of stakeholders with differing requirements. For someone passionate about architecture, self‑motivated, and an excellent communicator, this role offers the opportunity to use creative skills to deliver high‑quality bid submissions within a successful architectural practice.

Key Responsibilities

• Manage the end‑to‑end bid process in line with internal procedures and workflows
• Assist in implementing work‑winning strategies across a range of sectors
• Build strong relationships with internal stakeholders, including senior partners
• Produce proposals and presentation materials using Adobe Creative Suite, particularly InDesign
• Review bid content to ensure accuracy, quality, and consistency
• Maintain bid libraries, including CVs, case studies, and imagery
• Analyse bid performance, including wins and losses, and share insights
• Identify and implement process improvements and efficiencies
• Collaborate with business development and marketing teams

Key Requirements

• Previous experience in bid coordination or management, ideally within architecture
• Excellent InDesign skills
• Strong organisational and time management abilities
• Excellent written and verbal communication skills with strong attention to detail
• Experience working with stakeholders at all levels
• Experience using procurement portals
• Experience using CMAP and Open Asset desirable

Benefits

• Agile, flexible and hybrid working (minimum three days in the office, up to two days working from home)
• Annual leave increasing with long service
• Life assurance

If you meet the criteria listed above, please apply with a copy of your CV by pressing the apply button to be considered. We receive many applications so if you do not hear from us within 5 days, please consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

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