Senior Administrator

Square Peg Associates; Bury; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading recruitment consultancy is seeking a Senior Administrator to support an Accountancy Practice near Bury, England. The role involves overseeing day-to-day operations, managing client onboarding, and supporting team activities. Candidates should have 3-5 years of administrative experience in a professional setting, strong organizational skills, and a client-focused approach. This is a full-time or part-time role with competitive salary, pension scheme, and professional development opportunities.

Benefits

Highly competitive salary

Pension scheme

Professional development and training opportunities

Friendly and supportive office environment

Qualifications

• 3-5 years’ experience in an administrative role, preferably in an accountancy practice.
• Strong knowledge of Microsoft Office and document management systems.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee administrative operations, ensuring smooth processes.
• Manage client onboarding and compliance checks.
• Act as the first point of contact for client queries.

Skills

Organisational skills

Communication skills

Attention to detail

Multitasking

Client-focused approach

Tools

Microsoft Office (Excel, Word, Outlook)

Document management systems

Practice management software (e.g., Xero)

Job description

We are seeking a Senior Administrator to play a key role in supporting the smooth running of an Accountancy Practice near to Bury, North Manchester. This is a pivotal position, requiring strong organisational skills, communication skills, attention to detail, and the ability to manage multiple priorities in a professional environment. The role is offered on a Full Time or Part Time basis.

Our client prides themselves on offering a personal, friendly, and professional service, building long-term relationships with their customers, supporting their business growth.

You will join a close-knit team and play a key role in keeping the practice running efficiently day-to-day from an administrative perspective.

Key Responsibilities

Office & Administrative Management

• Oversee day-to-day administrative operations of the firm, ensuring processes run smoothly and efficiently.
• Manage client onboarding, engagement letters, and AML (Anti-Money Laundering) compliance checks.
• Maintain and improve administrative systems, processes, and databases (e.g., IRIS, Xero, or similar). Training can be provided for specific systems.
• Keep track and monitor deadlines for accounts, tax returns, and other client deliverables, ensuring team compliance.
• Coordinate incoming and outgoing correspondence, including digital filing and document management.

Client Service Support

• Act as the first point of contact for clients, managing queries with professionalism and discretion.
• Support partners and accountants with client communication, document preparation, and scheduling.
• Assist with preparation of proposals, engagement letters, and client reports.

Team & Practice Support

• Supervise junior staff, delegating tasks, co-ordinate training and guidance as needed.
• Support HR and recruitment processes, including onboarding new staff.
• Assist with billing, debtor management, and financial administration.
• Organise internal meetings, manage calendars, and coordinate firm events or training sessions.

Skills & Experience Required

Essential:

• Minimum 3–5 years’ experience in an administrative role within an accountancy practice, professional services firm or similar office environment.
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook) and document management systems.
• Excellent communication and interpersonal skills, with a client-focused approach.
• Proven organisational and multitasking abilities with strong attention to detail.
• Discretion in handling confidential information.

Desirable though not essential:

• Experience with practice management software (e.g., IRIS, CCH, Digita, or Xero Practice Manager).
• Understanding of administration workflows
• Supervisory or team leadership experience.

Personal Attributes

• Proactive and self-motivated, with the ability to take ownership of tasks.
• Professional, approachable, and calm under pressure.
• Collaborative mindset with a willingness to support colleagues at all levels.
• Commitment to continuous improvement and efficiency.

Benefits

• Highly competitive salary – please discuss
• Monday to Friday 9am – 5pm or Part Time Hours are available / flexible.
• Pension scheme
• Office based role with parking
• Professional development and training opportunities
• Friendly and supportive office environment

Join this dynamic team and contribute to the continued growth! If you’re an ambitious individual with a passion for your work, we’d love to hear from you.

About Square Peg Associates:

At Square Peg Associates, we are a leading recruitment consultancy specialising in finance and commercial business professionals within the North West of England. Our approach is personal and tailored to each candidate. We not only consider the qualifications listed on their CVs but also take the time to understand them on a deeper level. Before representing any candidate to our esteemed client base, we build strong relationships with them.

If you’re interested in exploring our current vacancies, visit our website at Squarepegassociates.co.uk.