Senior Administrative Assistant

ISR Recruitment Ltd; Greater London; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A well-established recruitment firm is seeking a Senior Administrative Assistant for a 9-month contract in Stockley Park. The position involves supporting senior management, managing global travel arrangements, and coordinating teams across time zones. Ideal candidates will have proven experience in a fast-paced international organization and strong skills in MS Office. The role offers a competitive hourly rate of £27.00 to £29.00 with a hybrid work model.

Qualifications

• Experience within a fast-paced international organization supporting senior management.
• Ability to coordinate with teams across multiple time-zones.
• Experience in a Pharma environment is an advantage but not essential.

Responsibilities

• Provide executive assistant support for Vice President.
• Manage global travel arrangements and complex diary management.
• Assist with team recruitment and onboarding processes.

Skills

Proven administration experience

Ability to work with teams across multiple time-zones

Communication skills

Organizational skills

Experience with MS Office

Resilience under pressure

Tools

MS Office

Concur

Job description

• Senior Administrative Assistant
• 9 month contract
• Stockley Park, Uxbridge (x3 days onsite, x2 days WFH)
• £27.00 to £29.00 per hour (via Umbrella)

The Opportunity

ISR are working with a global healthcare business and are looking to attract a Senior Administrative Assistant to join their highly successful team based at Stockley Park to cover a maternity leave. There may be potential for a longer term position for a great candidate who performs well and lives their values.

Skills and Experience

• Proven administration experience within a fast paced International organization supporting Senior Level Management
• Ability to work with teams across multiple time-zones and coordinate with other admin team members in California (+8 hrs)
• Previous experience working in a Pharma environment an advantage but not essential
• Experience with data management and MS Office (advanced Word, Excel, Visio and PowerPoint)
• Forward thinking with excellent communication and high level organisational skills
• This role requires high levels of accountability, integrity and the ability to be an excellent team player
• Resilience and calmness under pressure will be a distinct advantage in this role

Role and Responsibilities

• Executive assistant support for Vice President of Global Value and Access and support to Global Pricing team (9 people)
• Organization of Global travel arrangements (flights, visas, transfers and accommodation)
• Multiple complex diary management across multiple time zones
• Support with the coordination of the teams\' new hires\' recruitment and on-boarding
• Management of Purchase Order creation, tracking and receipting
• Processing of expenses through for senior team members via Concur
• Document management (use of Contract Management System)
• With other team Administrators, update the teams SharePoint homepage on the Intranet
• Attend team meetings, prepare Agenda and take Minutes when/if required
• Assist with additional ad-hoc duties for own teams and Team Administrators when required
• Cover for Team Administrators when out of office

Applications

Please contact Edward here at ISR Recruitment to learn more about our client and how they are leading the way in developing the next-generation of healthcare solutions through innovation and transformational technology