Senior Administrative Assistant

Unit4; City of Westminster; On-site; GBP 25,000 - 35,000; Full time

Job summary

A rapidly growing enterprise software company is seeking an Administrative Assistant to support operations within the PX organization. The ideal candidate will manage office activities, handle administrative tasks, and ensure a welcoming environment for employees. Responsibilities include coordinating office logistics, managing purchase orders, and partnering with various departments to enhance employee satisfaction. This role requires excellent communication and organizational skills, proficiency in Microsoft Office, and a friendly demeanor. Join us and contribute to a people-centric work culture.

Benefits

Uncapped time-off policy

Remote working opportunities

Global Wellbeing Days

Commitment to sustainability

Inclusive working environment

Qualifications

• 24 years in an office management or administrative assistant role.
• Friendly and professional demeanor.
• Ability to juggle multiple priorities effectively.

Responsibilities

• Support administrative processes related to PX and leadership operations.
• Manage Purchase Orders from creation to closure.
• Coordinate travel, expenses, meeting logistics, and diary management.

Skills

Excellent written and verbal English skills

Highly organized

Detail-oriented

Flexible and adaptable

Personable and proactive

Reliable and discreet

Proficient in Microsoft Office Suite

Job description

The purpose of this role is to support the efficient operation of the PX organization by performing a variety of administrative and clerical tasks. They are crucial in ensuring that the PX organization runs smoothly and efficiently, allowing other employees and executives to focus on their primary responsibilities. You will also help manage the London office activities and ensure that employees feel welcomed, supported, and equipped to succeed. As the first point of contact for employees’ workplace needs you’ll be on site fostering a culture of inclusivity, engagement, and seamless support across the organization. This position blends hospitality, people operations, and administrative support to enhance employee satisfaction and success.

Administrative Assistant responsibilities

• Support administrative processes related to PX and leadership operations
• Raise and manage Purchase Orders (POs) from creation to receipting to closure
• Support the PX team with scheduling, document preparation, and general administrative tasks (such as org. charts, All Hands calls, newsletters, and more!)
• Coordinate travel, expenses, meeting logistics, and diary management when required
• Properly document decisions, action items, and circulate them to attendees
• Assist with onboarding new starters coordinating with IT to ensure timely delivery of equipment and peripherals
• Maintain confidentiality and handle sensitive information with discretion

Office Coordination responsibilities

• Ensure the smooth day‑to‑day running of the London office
• Serve as the first point of contact for building management, Workplace Experience, and vendors
• Be available onsite (sometimes at short notice), especially during visits from the Global Leadership Team (GLT)
• Oversee office maintenance supplies and facilities management to ensure a welcoming and well‑functioning workspace
• Manage catering orders, meeting room set‑ups, and hospitality for in‑office events or leadership visits
• Support company culture initiatives and engagement activities to enhance the employee experience
• Assist with health and safety procedures and compliance requirements

General responsibilities

• Partner with departments such as IT, PX, Finance, and Legal to ensure local compliance and support delivering a smooth and efficient employee experience
• Act as the go‑to resource for employee inquiries, helping resolve concerns, answering questions, and providing guidance on company policies, benefits, and resources
• Support remote and hybrid employees by providing resources and tools for a productive and connected remote work experience

Ideal candidate

The ideal candidate will be highly self‑motivated, disciplined, and able to communicate and work independently while delivering results with minimal supervision.

Experience and qualifications

• 24 years in an office management, administrative assistant, or similar role
• Communication: Excellent written and verbal English skills with a friendly and professional demeanor
• Organization: Highly organized, detail‑oriented, and able to juggle multiple priorities effectively
• Flexibility: Adaptable and comfortable working in a fast‑paced dynamic environment
• People Skills: Personable, approachable, and proactive in supporting others
• Work Ethic: Demonstrates reliability, discretion, and a commitment to high standards of service
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Bonus: Familiarity with basic accounting or budgeting principles (beneficial but not essential)

Benefits

Join Unit4 and be part of one of the most exciting journeys in the cloud ERP software space. We’re a fast‑paced, high‑growth people‑centric company delivering enterprise software for a great people experience and offering our own people a host of benefits and development opportunities. Grow with us at Unit4. We offer:

• A culture built on trust – giving you the freedom and autonomy to be successful
• Balance – with our uncapped time‑off policy, remote working opportunities, and Global Wellbeing Days when the whole company can switch off and prioritize well‑being
• Talented colleagues, role models, and mentors – work, learn, and be inspired by some of the best talent in the software industry
• A commitment to sustainability – with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet
• A safe and inclusive working environment supported by our Employee Resource Groups which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4

Our commitment to you: Unit4 is committed to ensuring equal opportunity for everyone - together we continue to build an inclusive culture that encourages and celebrates the diversity of our employees. We consider all candidates on their ability to do the job required and welcome the unique contributions each individual can bring to Unit4. We know that diversity of race, ethnicity, gender, sexual orientation, gender identity, expression, age, educational background, national origin, religion, and physical ability brings fresh perspectives, ideas, and solutions to our company. This is the essence of our culture. We also welcome and encourage people who are pregnant or parents‑to‑be to apply. That’s why we make our hiring decisions solely based on skills, qualifications, and our current business needs.