Secretarial Admin Assistant - ENT

NHS; St Leonards; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading healthcare provider in the United Kingdom is seeking an Administrative Assistant to support their ENT clinical secretarial team. The ideal candidate will have an A-C level GCSE including English and Maths, and an NVQ2 in administration or equivalent experience. You will be responsible for letter processing, scanning, and general admin duties in a fast-paced environment. The role offers career development, 27 days of paid leave, and a contributory pension scheme among other benefits.

Benefits

Training & development opportunities

27 days paid annual leave plus bank holidays

Contributory pension scheme

Access to onsite nurseries and staff restaurants

Qualifications

• A minimum of GCSE level including English and Maths.
• Experience in administrative or secretarial roles in busy environments.
• Typing and data entry skills to RSAII or equivalent.

Responsibilities

• Support the ENT clinical secretarial team.
• Handle letter processing, scanning and general admin duties.

Skills

Good interpersonal skills

Verbal communication

Written communication

IT literacy

Ability to work on own initiative

Education

GCSE level A-C including English and Maths

NVQ2 administration / data processing

ECDL or alternative recognised IT Qualification

Job description

A willingness to learn and develop your skills?

As an administrative assistant you will play a vital role in supporting the ENT clinical secretarial team to provide outstanding service to clinicians and patients. If you enjoy working in a fast paced environment and wish to be part of a team striving to make a difference and have the opportunity to develop your skills and you can answer "yes" to the above then we want to hear from you.

Main duties of the job

The successful candidate will undertake letter processing, scanning and general admin duties.

It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" attitude. You will have a good level of IT literacy as you will be using multiple software packages.

Potential applicants should ensure they evidence the skills listed above in their application.

In return we offer our employees:

Training & development including paid apprenticeships leading to valuable qualifications

Career progression opportunities

27 days paid annual leave plus bank holidays rising to 33 days with continued service

Contributory pension scheme

The Trust is an equal opportunities employer and believes in treating everyone with dignity and respect. We encourage applications from all sectors of the community. We are committed to the health and wellbeing of our staff and we have a number of initiatives which promote our supportive and inclusive approach to staff health and wellbeing, career development and benefits.

About us

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete your applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

• GCSE level A-C including English and Maths
• NVQ2 administration / data processing or equivalent level of knowledge and skills
• Typing / text processing/ data entry skills to RSAII or equivalent
• ECDL or alternative recognised IT Qualification

Experience

• Evidence of previous admin or secretarial experience in a busy environment.
• Record keeping and filing systems
• Prioritisation of workload
• Use of patient record systems

Experience

• Good written and verbal communication skills
• Able to work on own initiative within guidelines
• Familiarity with medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.