Scanning Operative - Fixed Term Contract

Oasis Group; Abbots Worthy; On-site; GBP 24,000 - 30,000; Full time

Job summary

A digital transformation consultancy in the United Kingdom is seeking a diligent individual to support the digitization of records. Responsibilities include managing scanning processes, ensuring quality compliance, and data protection standards. The ideal candidate will have strong attention to detail, proficiency in Microsoft Excel, and the ability to work collaboratively within teams. This role requires a proactive attitude and the capacity to manage workloads effectively while adhering to deadlines.

Qualifications

• Strong attention to detail is essential.
• Proficient in Microsoft Excel.
• Ability to take control of indexing jobs and manage own workload.

Responsibilities

• Support digitization of paper records into digital formats.
• Prepare items for scanning and manage files post-scan.
• Accurately input data and complete scanning log sheets.
• Ensure compliance with quality and data protection standards.

Skills

Attention to detail

Proficient in Microsoft Excel

Ability to manage own workload

Excellent communication skills

Adaptable to working with different teams

Positive and proactive attitude

Diligent and dependable

Ability to adhere to timelines

Job description

You will support OASIS in driving digital transformation for our clients. You, alongside your colleagues will support the digitization of paper records into digital records through preparation, scanning and quality check of these records.,

• Preparation of items for scanning and rebuilding of files post scan.
• Inputting data in an accurate manner
• Use of our Scanning technology which includes the physical scanner as well as support software.
• Completing scanning log sheets in conjunction with daily work undertaken.
• Accurately undertaking manual indexing duties in conjunction with items digitisation ensuring that documents are searchable for customers
• File reconciliation will be completed post digitisation
• Assist management in ensuring that all jobs are undertaken and completed in accordance with relevant specified instructions, procedures, and client contracts / requirements.
• Assist management in ensuring compliance of prepping & scanning operations with specific procedures and standards for quality, health, safety, housekeeping, and information / data security.
• Working directly with the on-site client team regarding the daily work.
• Checking daily work, Quality Assurance 100% for some jobs. Note that all scanning tasks will require completing in accordance with the BS10008 : 2014 quality standard
• Use initiative to identify any improvements or efficiencies
• Provide support for other areas within the business as required
• Comply with all company policies and all relevant data protection legislation to ensure
• Our clients and team members' sensitive and personal information is protected and processed in accordance with the law
• Our team members' and clients' rights under the legislation are protected and treated with the utmost respect and integrity.
• Report any potential or actual security, environmental or health and safety incidents to your line manager and / or the OASIS Compliance team as soon as you become aware of them.
  Strong attention to detail is essential.
• Proficient in Microsoft Excel.
• Ability to take control of indexing jobs and manage own workload.
• Adaptable to working with different teams.
• Positive and proactive attitude.
• Diligent and dependable.
• Ability to adhere to timelines and meet project deadlines.
• Excellent communication skills.
• Ability to stay flexible and professional under pressure.