Sales Administrator

Artemis Human Capital; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prestigious motor trade group in Belfast is looking for an experienced Sales Administrator to join their operation. The successful candidate will ensure the smooth processing of vehicle sales by handling orders, managing documentation, and liaising with various stakeholders. Strong IT skills, particularly with Microsoft Office, are essential. The ideal candidate should possess at least 2 years of experience in a busy office environment and have good organizational skills to support the sales team effectively.

Qualifications

• Minimum 2 years’ experience in a busy office environment.
• Personable and professional approach.
• Strong organisational skills with the ability to multitask.

Responsibilities

• Process new and used vehicle orders accurately and efficiently.
• Prepare and manage all required documentation for vehicle registrations.
• Liaise with Sales Executives and external partners.
• Maintain accurate records of vehicle orders and stock levels.
• Update and manage information on the in-house CRM system.

Skills

Administration skills

Multitasking

IT proficiency

Communication skills

Education

Minimum of 5 GCSEs at grade C or above

Tools

Microsoft Office

Job description

Sales Administrator
Belfast
£ Competitive

A prestigious motor trade group is seeking an experienced and highly organised Sales Administrator to support their growing operation and ensure the smooth processing of vehicle sales.

• Process new and used vehicle orders accurately and efficiently.


• Prepare and manage all required documentation for vehicle registrations, invoicing and taxation.


• Liaise with Sales Executives, Sales Managers and external partners to ensure smooth sales progression.


• Maintain accurate records of vehicle orders, stock levels and delivery schedules.


• Update and manage information on the in-house CRM system.


• Produce customer invoices and ensure all financial paperwork is completed correctly.


• Coordinate with the DVA/DVLNI for vehicle registration and documentation processing.


• Track and follow up on vehicle deliveries, ensuring all paperwork is ready for handover.


• Handle customer and supplier queries promptly and professionally.


• Assist with reporting, including sales figures and departmental performance data.


• Support the sales team with administrative tasks to help achieve department targets.


• Perform general office duties such as filing, data entry, email management and telephone handling.

Experience required:

• A strong and competent background in administration/sales administration.


• Personable and professional approach.


• Minimum 2 years’ experience in a busy office environment.


• Minimum of 5 GCSEs at grade C or above (or equivalent).


• Strong IT skills, including proficiency with Microsoft Office.


• Excellent written and verbal communication skills.


• Strong organisational skills with the ability to multitask effectively.

For further information about this vacancy please contact Kelsey at Artemis Human Capital.