Safety Team Administrator - part time - 22 hours per week

RNLI; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading rescue charity in Poole seeks a proactive Administrator to support safety management activities. The role involves maintaining policy documents, producing safety reports, and coordinating meetings. Ideal candidates will have strong administrative skills, proficiency in Microsoft Office, and the ability to work in sensitive environments. This is a great opportunity to contribute to safety initiatives within a respected organization. Become part of a team that is committed to saving lives at sea and ensuring a safer future.

Qualifications

• Experience providing administrative support in a busy office environment.
• Experience supporting senior managers and formatting reports or policy documents.
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Support with policy documentation and assurance checks.
• Create, format, and distribute safety documents and reports.
• Coordinate meetings and capture key points.

Skills

Administrative support experience

Strong knowledge of Microsoft Office

Interpersonal skills

Document formatting

Tools

Microsoft Project

Microsoft Visio

Job description

About Us

The RNLI is a charity with the purpose to save lives at sea, with a vision to save every one. The RNLI providesa 24-hour lifeboat search and rescue service, lifeguards, fundraising, and drowning prevention. Our frontline lifesavers and fundraisers need a dedicated, professional and talented team behind them, and that is where you come in.

We’re looking for a proactive Administrator to join our RNLI Safety Team — someone who thrives on organising, precision and teamwork, and who will help us to support the management of safety to ensure all activities involved in saving lives at sea are safer for the future.

Key Responsibilities

In this role, you’ll be part of the backbone of our team, with a strong focus on supporting with policy documentation and the assurance checks that confirm that processes and controls are effective, compliant, and continuously improving. This will include:

• Collating updates from assurance activities and ensuring trackers, systems, and policy records are maintained.
• Supporting the creation, formatting, and distribution of safety documents, reports, and policies — ensuring clarity, consistency, and compliance.
• Providing accurate information for regular SHE (Safety, Health & Environment) reporting to the Executive Team and Trustees.
• Coordinating meetings and events, including travel, logistics, and professional documentation packs.
• Attending meetings, capturing key points, and producing polished notes that feed into policy and decision-making.
• Handling sensitive and confidential data with integrity, ensuring compliance with Data Protection requirements.
• Using systems and processes to strengthen the organisation’s safety management system — and suggesting improvements where needed.

About You

You’re organised, flexible, and confident under pressure. You will be able to prioritise using your own initiative and hold a firm understanding of the requirements when working in confidential and sensitive environments. You'll enjoy working with people at all levels and take pride in producing documents that are clear, professional, and impactful. To succeed in this role, you’ll bring:

Essential

• Demonstrable experience providing administrative support in a busy office environment.
• Experience supporting senior managers and formatting reports or policy documents.
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

Desirable

• Familiarity with Microsoft Project and Visio.

Your Role

This isn’t just administration — it’s about shaping how safety policy is communicated and ensuring our documentation reflects the importance of protecting people and processes. You’ll gain exposure to senior leadership, contribute to meaningful safety initiatives, and develop your career in a supportive environment.

If you have excellent interpersonal and administrative skills, and a talent for formatting documents that make safety policy clear and actionable, we’d love to hear from you. Apply today and help us build a safer tomorrow!

Safeguarding

The RNLI is committed to safeguarding; protecting a person’s health, wellbeing, and human rights, enabling them to live free from harm, abuse, and neglect. We expect all employees and volunteers to share this commitment and have a zero-tolerance approach. The suitability of all prospective employees and volunteers will be assessed during the recruitment process in line with this commitment. This will include relevant criminal record checks being carried out dependent on the eligibility of the role. (England & Wales; DBS check, Scotland; Disclosure Scotland PVG, Northern Ireland; Access NI, Republic of Ireland; Garda Vetting; International, International Child Protection Certificate process).

Diversity at the RNLI

Our staff and volunteers have been saving lives at sea without prejudice for 200 years. We respect and value diversity of background, skills and perspectives within our teams, and consider it essential to help us deliver a world-class lifesaving service. We are an inclusive organisation and welcome applications from everyone. In addition to having the skills needed for the role, we also look for applicants who share our commitment to living our RNLI values (trustworthy, courageous, selfless, and dependable), and helping us work towards Our Vision: To save Every One.