Research and Development Administrator

Cambridgeshire and Peterborough NHS Foundation Trust; Cambridgeshire and Peterborough; On-site; GBP 24,000 - 30,000; Full time

Job summary

A National Health Service organization is seeking a skilled administrator to provide essential support to the research and development team in Peterborough. This role involves a variety of tasks such as managing diaries, greeting study participants, and ensuring smooth administrative processes. Candidates should have excellent organizational skills and a strong working knowledge of Microsoft Office, particularly Word and Excel. Strong self-motivation and flexibility are essential to thrive in this supportive environment.

Qualifications

• Ability to manage multiple tasks with flexibility.
• Experience or aptitude in administrative support roles.
• Proactive approach to supporting teams.

Responsibilities

• Provide administrative support to the R&D team.
• Manage appointments and book meetings.
• Process incoming correspondence and telephone calls.
• Maintain stationery stocks and manage office equipment.
• Assist team members with travel arrangements.

Skills

Excellent organisational skills

Strong working knowledge of Microsoft Office

Diary management

Minute taking

Self-motivation and initiative

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

CPFT R&D serves multiple functions within the Trust, all of which serve to increase the relevance of the research undertaken. We encourage a research culture within the Trust, promoting collaborative arrangements with both internal and external researchers, whilst maintaining a national research profile. The department continuously reviews systems and processes to ensure research meets the requirements of the UK Policy Framework for Health and Social Care Research and the regulatory frameworks governing both clinical and academic research. We strive to deliver high quality research whilst offering patients the opportunity to participate in research.

This is an exciting secondment opportunity for a skilled administrator to join the expanding research and development (R&D) team in Peterborough. The post holder will provide administrative support to the R&D department, primarily based at the Cavell Centre (Peterborough). This will include being the first point of contact for the R&D team and will involve duties such as meeting and greeting research study participants and visitors, receiving initial enquiries and directing telephone calls. There will be an expectation for the post holder to be flexible and multi‑skilled with excellent organisational skills. They will possess excellent working knowledge of all Microsoft Office systems including Word and Excel. The post holder will be able to work to high standards relating to administrative processes, will be key in maintaining diaries and arranging meetings, taking formal minutes and keeping appropriate records on the most up to date templates.

Responsibilities

• Providing administrative support to the R&D team including copy/audio typing, word processing, photocopying, desktop publishing, arranging meetings, and supporting research delivery staff during visits by greeting participants and ensuring refreshments are provided.
• Supporting administrative unit needs, i.e., printing labels, preparing necessary general documentation.
• Receiving and processing incoming correspondence and telephone calls ensuring these are dealt with appropriately either by providing a suitable response or by redirecting to a member of the team.
• Deal with outgoing mail in a timely manner.
• Maintain adequate stationery stocks and ensure all office equipment meets the needs of the user.
• Manage an appointments diary for meetings and make appropriate arrangements as necessary, e.g. booking rooms, organising refreshments, travel arrangements, accommodation etc.
• Assist team members with the organisation of travel arrangements for participants.
• Assist with the preparation and submission of research study participants' expense claim forms.
• Book transport for research participants.

Qualifications

• Excellent organisational skills and the ability to manage multiple tasks with flexibility.
• Strong working knowledge of Microsoft Office, particularly Word and Excel.
• Experience or aptitude for diary management, meeting arrangements, and minute taking.
• Self‑motivation, initiative, and a proactive approach to supporting the R&D team.

Equal Opportunities

As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities. Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.

Additional Information

Applicants who are successful at interview will be subject to pre‑employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation. All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.