Remote Executive Assistant

HireLATAM; United Kingdom; Remote; GBP 60,000 - 80,000; Full time

Job summary

A leading remote recruitment agency is seeking a Remote Executive Assistant. This role supports the CEO by managing schedules, emails, and various administrative tasks. Candidates should be detail-oriented, proactive, and possess fluent English skills. This is a full-time position with growth potential, offering flexibility in a remote work environment.

Qualifications

• Must possess fluent written and spoken English skills.
• Ability to manage multiple tasks without missing deadlines.
• Experience as an Executive Assistant is preferable but not mandatory.

Responsibilities

• Manage the CEO's calendar and appointments.
• Handle the CEO’s email inboxes and communications.
• Conduct online research and manage software subscriptions.
• Take the lead on special projects and process improvements.

Skills

Quality-focused

Self-directed

Detail-oriented

Articulate

Accountable

Tech-savvy

AI-savvy

Friendly

Tools

Gmail

Google Calendar

Google Docs

Google Sheets

Microsoft Word

Slack

Dropbox

Calendly

Notion

Zapier

Job description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Executive Assistant (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $2,000 USD/month

Schedule: Monday – Friday, 40 hours per week within business hours Eastern Time

Job Overview

Our client is a fast-growing workplace wellness company, seeking a dedicated executive assistant to join their friendly team and support the CEO. The company provides workshops and coaching on various aspects of well-being for law firms and legal teams. They've run programs at Fortune 100 companies, the world's top law firms, public defenders’ offices, and many other organizations.

We are seeking a proactive and detail-oriented executive assistant to support the CEO. The ideal candidate is a self-starter who excels at managing daily tasks with minimal oversight, enjoys the challenge of tackling complex projects, loves to learn, and thrives in a remote work environment.

You should be able to think critically, anticipate needs, and offer solutions that improve workflows. Strong organizational skills and the ability to manage multiple tasks without missing deadlines are essential. You will manage the CEO's calendar, oversee his email, organize travel, conduct online research, perform administrative tasks, and execute on projects. You’ll need excellent, fluent written and spoken English, with the ability to maintain a warm and approachable tone.

This is a remote/work-from-home position with growth potential. Travel is not required, but having your own set up (laptop/PC plus reliable high-speed internet) is. When you apply, please make sure to write the following sentence on your response: “Attention to detail matters.”

Responsibilities:

• Calendar management: Schedule and manage calls, meetings, and appointments; keep the calendar organized; make sure the CEO is aware of upcoming deadlines and other important calendar items.
  
• Email management: manage the CEO’s inboxes and interact with his contacts via email. The goal is to handle much of his email for him.
  
• Briefings: Shepherd the CEO through his day, briefing him daily on his tasks and appointments.
  
• Travel arrangements: book and manage the CEO’s travel, handle logistics, learn and apply his travel preferences
  
• Other admin tasks: conduct online research, make purchases, manage software subscriptions, etc.
  
• Process improvements: stay on the lookout for ways we can improve our workflows to become more effective and efficient
  
• Special projects: take the lead on more complex tasks and projects, figuring out solutions and getting things done.
  

Proactiveness is encouraged on every level of the work. They value you taking the lead and coming up with ideas on how things can be better.

Qualifications, Skills, and Key Competencies:

Skills:

• Quality-focused: You take pride in doing excellent work, whether it’s a massive project or a two-sentence email.
  
• Self-directed: You can think on your feet, find solutions, and figure out how to complete tasks without hand holding. With time, you can learn to anticipate the needs and suggest useful things the company and your boss hadn't thought of.
  
• Detail-oriented: When you are given instructions, you follow them carefully and in detail. You can keep track of multiple tasks and responsibilities, and you don't let things slip through the cracks.
  
• Articulate: You write and speak well, in native-level, fluent English. Your writing has a warm, friendly, not-too-formal tone, while remaining professional.
  
• Accountable: When you make a mistake — which everyone does — you don't hide it or make excuses. You acknowledge the mistake, propose a fix, and treat it as a learning experience.
  
• Tech-savvy: You’re comfortable in the digital environment, able to use all the required software tools (see below), and able to learn new, user-friendly software services.
  
• AI-savvy: If you don't already make extensive use of ChatGPT or Claude, you're open to learning how. We can provide some helpful guides.
  
• Friendly: You have a warm, friendly demeanor and are pleasant to work with. (We are too!)

Preferred:

• Experience working as an Executive Assistant and/or Virtual Assistant is preferable but not mandatory.

Software To Be Used:

• Gmail
• Google Calendar
• Google Docs
• Google Sheets
• Microsoft Word, Excel, PowerPoint
• Slack (for chat-based communication)
• Dropbox (for file storage)
• BitWarden (for password storage - similar to LastPass, 1Password, etc.)
• Calendly (for call scheduling)
• Notion (for project/task/knowledge management)
• Zapier (for automations)

Company Values:

• Craft: We delight in doing excellent work for its own sake, whether it’s a massive project or a two-sentence email.
• Hospitality: Inspired by five-star hotels, we aim to delight our clients with thoughtful, unexpected touches.
• Ownership: We admit mistakes and embrace feedback, seeing both as opportunities to grow.
• Honesty: We tell the truth and keep our word.
• Kindness: We treat everyone with caring, consideration, and respect.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your applicationCANNOTbe considered without a voice or video recording. It must be at least 30 seconds long and inEnglish. Submissions in any other language or missing a recording will beautomatically disqualified.

Mandatory Knockout Questions
Each application includesknockout questionsdesigned to verify minimum qualifications required by the client. If you answer"NO"to any of these, you will beimmediately disqualifiedfrom the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply tono more than three jobsand only if youfully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inboxand spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!