Recruitment and Automation Team Leader, Medical Workforce

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading healthcare provider in Coventry is seeking a Recruitment & Automation Team Leader to drive innovative recruitment processes. Responsibilities include leading a team of Medical Workforce Officers and ensuring smooth recruitment operations in alignment with Trust policies. The candidate should demonstrate strong leadership, problem-solving skills, and proficiency in HR automation techniques. The position offers opportunities for professional development within a collaborative environment committed to excellence in healthcare.

Benefits

Supportive work environment

Opportunities for professional development

Collaborative team culture

Qualifications

• Demonstrated experience in recruitment processes and management.
• Proven ability to lead teams and manage performance.
• Strong analytical skills to assess recruitment data.

Responsibilities

• Lead the introduction of automated processes for recruitment.
• Manage performance of Medical Workforce Officers.
• Support proactive recruitment with Trust managers.
• Ensure compliance with recruitment legislation and best practices.

Skills

Leadership

Problem-solving

Effective Communication

HR Automation

Technical Proficiency with Microsoft packages

Education

Relevant qualification in HR or related field

Tools

Microsoft Office Suite

Power Platform

Job description

Recruitment and Automation Team Leader, Medical Workforce

Closing date: 19 January 2026

Are you passionate about healthcare and technology? Do you thrive in dynamic environments where you can make a real impact? University Hospitals Coventry and Warwickshire NHS Trust is looking for a dedicated and innovative Recruitment Team Leader to join our team!

• Role Title: Recruitment & Automation Team Leader
• Band: 5
• Contract: Permanent Full-time

About Us: At UHCW NHS Trust, our vision is to be a national and international leader in healthcare, rooted in our communities. We aim to deliver the best care for our communities by providing proactive, joined‑up support for local people and delivering specialised services for those with the most complex health conditions. Our values of Compassion, Openness, Pride, Partnership, Improve, Learn, and Respect guide everything we do.

Main duties of the job

Work with the Medical Workforce Manager to lead the introduction of new automated processes in line with systems and service developments.

Support the Medical Workforce Manager & Medical Workforce Lead Advisor for Recruitment in proactively working with Trust managers to ensure a pro‑active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.

What We Offer:

• A supportive and collaborative work environment.
• Opportunities for professional development and career growth.
• The chance to be part of a forward‑thinking organisation committed to excellence in healthcare.

Interviews for this post are due to take place week commencing 26th January 2026

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job responsibilities

• Monitor and manage the performance of the Medical Workforce Officers to ensure a quality end to end recruitment administration service is delivered in line with Trust standards. The post holder will be responsible for ensuring the effective prioritisation and completion of work within the team in accordance with recruitment demands.
• Authorise contracts of employment where required and conduct regular audits of recruitment activities to ensure quality standards are maintained and compliance with employment legislation and best practice guidance (e.g. NHS Employers Pre‑Employment Checks).
• Develop, test, and maintain HR Automation practices and Power Platform applications, using your growing technical expertise to improve efficiency, reduce manual effort, and enhance the Trusts digital capabilities.
• Be a confident and capable user of Microsoft packages to produce relevant reports and support Automated flows & Dashboards.
• Act as specialist advisor for right to work queries and checking processes for all medical recruitment, leading the administration of certificates of sponsorship and overseeing the process of ongoing right to work checks on existing employees.
• Ensure the maintenance of Electronic Staff Records (ESR) and Trac systems with all information connected to recruitment processes and work with the Medical Workforce Programme Manager to lead the introduction of new processes in line with systems and service developments.
• Support the Medical Workforce Programme Manager in proactively working with Trust managers to ensure a pro‑active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.
• Manage an active establishment for the identification of Non‑training grade and SAS posts including any rotational arrangements.
• Manage and encourage proactive recruitment by effective planning of a robust recruitment programme for regular rotational placements, and ensure there is consultant engagement throughout the process.
• Act as the escalation contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, ensuring the development and implementation of actions to prevent any reoccurrence.
• Actively collate, present and analyse data on recruitment activity and identify areas for improvement and present findings to Medical Workforce Programme Manager.
• Undertake any project work as directed, e.g. obtaining information from various sources, collation and reporting of data, assisting in the production of reports and other documents.
• Line manage the Medical Workforce Officers including completion of appraisals, monitoring of sickness absence and coordination of annual leave.
• Deputise for the Medical Workforce Manager, during times of annual leave or long‑term sickness absence.
• Provide general assistance in the Medical Workforce Department, particularly in the absence of other staff, to ensure the smooth running of the department at all times.
• Maintain an up‑to‑date knowledge of recruitment related law.
• Any other duties deemed to be within the capability of the role.

Person Specification

• See supporting documents

Qualification /Training

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Experience

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Knowledge

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Skills

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Commitment to Trust Values and Behaviours

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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospital Coventry and Warwickshire

Full‑time, Flexible working, Compressed hours

Reference number

218-AC-B5-7620148-B

Job locations

University Hospital Coventry and Warwickshire