Records Services Scanning Coordinator | York and Scarborough Teaching Hospitals NHS Foundation Trust

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in York is seeking dedicated individuals to join the Scanning Team within the Health Records Department. The role involves responsibly scanning patient documents and ensuring a high-quality service for all service users. We are looking for enthusiastic candidates with good communication and organisational skills who can work closely with project leads to enhance the service. This position requires cross-site work between York Hospital and the Clifton Moor site.

Benefits

Access to the NHS Pension Scheme

27 days holiday rising to 33 days

Confidential advice and support

NHS Car Lease scheme

Learning and development opportunities

Discounts on various providers

Qualifications

• Highly motivated and capable individuals.
• Pro-active in delivering and helping develop the service.

Responsibilities

• Responsible for the scanning of patient documents.
• Deliver a high-quality service for all service users.
• Provide a comprehensive, confidential scanning service.

Skills

Good communication skills

Excellent team working

Organisational skills

Time management skills

Job description

A Vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust.

Would you like to be part of a team at the forefront of a new service across our Trust?

Why are we going digital?

Our goal to achieve a paper-light Trust will enable our patients to have greater access to their care records, and access to an expanding set of NHS accredited health and care apps and digital information services.

To achieve this goal we are looking for highly motivated, capable and pro‑active individuals to deliver and help develop the Scanning Team within the Health Records Department.

The role involves being responsible for the scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective scanning service to the Trust.

We are looking for enthusiastic individuals with good communication skills, excellent team working, organisational and time management skills. As this is a new service the post holders will be expected to work closely with the project leads and external departments, to help roll out and improve the service as it expands.

This is cross‑site and you will be required to work from both York Hospital and our Clifton Moor site.

Key processes of scanning (rotated per departmental rota)

• Collection of records
• Indexing of records
• Preparation of records
• Scanning of records
• Quality Checking of scanned records

Other aspects of the role will include offering relief support to the Management team in supervising Records Services Operatives, and creating and updating process and procedure documentation relating to the scanning of medical records.

Application Tip

Applications are shortlisted on how they meet the essential criteria, please ensure you demonstrate examples of these when submitting your application.

Trust Information Pack: https://yorkhospitals.pagetiger.com/hdjgxd

Benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of providers

For further information on the range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer – we hold the Gold Award from the Defence Employer Recognition Scheme. We support Defence personnel, including applications for employment.

Working for the Trust

Across our organisation, people are guided by values that were co‑developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks – including our Race Equality, LGBTQ+, Disability and Carers Networks – to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact [e-mail].

This advert closes on Monday 15 Dec 2025.

Contact: [e-mail].