Receptionist and Administrative Assistant

Teaching Vacancies; Grays; On-site; GBP 12,000 - 15,000; Part time

Job summary

An educational institution is seeking a part-time Receptionist and Administrative Assistant to provide administrative support and manage reception duties. Candidates should have relevant qualifications, office experience, and good organizational skills. The position offers opportunities for professional development and a competitive rewards package including bonuses and pension schemes.

Benefits

Harris Allowance

Performance and Loyalty Bonus

Wellbeing Cash Plan

Qualifications

• Experience in administrative support role within an educational environment.
• Ability to provide clerical/admin support and maintain records.
• Understanding of first aid/welfare duties.

Responsibilities

• Undertake reception duties and manage visitor inquiries.
• Maintain manual and computerized records and stock supplies.
• Assisting in financial administration processing orders.

Skills

Good numeracy/literacy skills

Experience in administrative role

Knowledge of safeguarding procedures

Reception duties experience

Education

NVQ2 or equivalent qualification

Minimum of two years' school office experience

Tools

Bromcom

Microsoft Word

Microsoft Excel

Job description

What skills and experience we're looking for

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Academy Chafford Hundred as a part-time Receptionist and Administrative Assistant.

Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum of two years' school office experience
• Experience of general clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

For a full job description and person specification, please download the Job Pack.

What the school offers its staff

We're not your average school – we provide our children with an education that combines academic success with good character building to give them the best chance to flourish when they leave us. We are a school for the future, and it all starts with our talented and dedicated team.

We are committed to being the best that we can be. 140 people come to work each day and deliver a wonderful experience for our students. We want to sustain a long-term career in education; we believe in working hard but taking care of one another, and having a flexible approach to work, all while enjoying the rewards of watching our students thrive.

Whether you're a teacher, leader, or support staff member, we're all one team with a shared purpose, and shared values. We're curious to improve; not because we're not good enough but because we know we can be even better. We want to give you opportunities to grow and succeed, so we offer development at all levels. Whether that be supporting you through your degree or helping you to secure your first leadership opportunity, we can make it happen.

We care deeply about creating an inclusive environment for our staff and students, and we encourage candidates from all different backgrounds and identities to apply. Find out more about our commitment to diversity and inclusion, by reading our Equality Statement.

We're proud to be part of the Harris Federation, the most successful large multi-academy trust in the country. And with our growing presence in the East Quadrant, where we are expanding in Thurrock and beyond, there's never been a better time to join us!

At Harris, we have curated professional development pathways that will guide you towards achieving your career ambitions. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. With a strong network of passionate educators, expert development initiatives and a multitude of opportunities for career progression, your journey with Harris could be the most rewarding one yet.

We offer a wide range of high quality teacher professional development programmes via the Harris Institute of Teaching and Leadership.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance (usually £2,000 for Inner London and £1,500 for Outer London), a Performance and Loyalty Bonus, Teachers Pension Scheme, a Wellbeing Cash Plan, Employee Assistance Programme, and many other benefits. Learn more about our benefits on our website.

Further details about the role

Your responsibilities will include:

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
• Assist with pupil first aid/welfare duties
• Assist in arrangements for school trips and events
• Providing general clerical/admin support
• Maintaining manual and computerised records
• Producing lists, information and data as required
• Typing, word processing and other IT based tasks
• Sorting and distributing mail
• Ensuring reprographics requests are fulfilled on time
• Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintaining stock and supplies, cataloguing and distributing as required
• Assisting in ordering uniform
• Providing general advice and guidance to staff, pupils and others
• Undertaking general financial administration e.g. processing orders

Commitment to safeguarding

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.