Receptionist / Administrator - Radiology Department

The Hillingdon Hospital NHS Foundation Trust; Uxbridge; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A local NHS Trust is seeking a Receptionist / Administrator for the Radiology Department. The role involves welcoming patients, managing appointments using clinical systems, and supporting our Superintendents. Applicants should have clerical experience in healthcare and strong English communication skills. This position is essential for improving patient care across multiple sites. The ideal candidate is organized and detail-oriented, ready to support a busy administrative team while ensuring excellent service delivery.

Qualifications

• GCSE or equivalent. Maths and English grades A‑C.
• Spoken and written English to a high standard.
• Previous clerical experience in a Hospital or Community is essential.
• Experience using Patient Information Systems.
• Previous clerical experience within a Radiology Department.

Responsibilities

• Welcome patients at the reception and manage inquiries respectfully.
• Utilize clinical systems for appointment booking and patient care.
• Manage request forms and confirm appointments with patients.
• Participate in Department Audit and Staff meetings.

Skills

Customer service skills

Communication skills

Organizational skills

Attention to detail

Education

GCSE or equivalent in Maths and English

NVQ

Tools

Patient Information Systems

Soliton

PACs

Cerner

ViewPoint

Job description

Receptionist / Administrator - Radiology Department

The closing date is 05 January 2026

The post holder will be part of an administrative team whose responsibilities are to support the clinical services within the radiology department in managing the daily demand and to effectively prioritise incoming referrals into urgent and non-urgent, this includes coverage for Obstetric ultrasound receptions and Mount Vernon Hospital X‑ray reception.

The post holder will act as a Receptionist / Administrator to provide administrative support to our Superintendents when required and to provide an effective, efficient appointment service to the department and the Trust.

You will be a key member of the team and will participate in the improvement plan of patient care across the department. Please note that a willingness to work across our Hillingdon and Mount Vernon Hospital sites is essential.

An interview date is yet to be confirmed.

Please be advised that this vacancy may close earlier than advertised, once a suitable number of applications have been received.

Main duties of the job

• Represent the department as the first point of contact (incl telephone) at the reception by welcoming patients in a friendly and polite manner.
• To effectively utilise the radiology clinical systems i.e Soliton, PACs, Cerner & ViewPoint in supporting appointment booking and patient care.
• Registering new patients on Cerner and cross‑check patient's demographic information with SPINE.
• Manage the request forms in date order and enter any relevant information onto form regarding booking instructions.
• Liaise with Superintendent regarding the issue of urgent appointments to comply with current targets.
• Confirm with patients that they can attend their appointment (to reduce DNA’s).
• Rebook or re‑arrange appointments as appropriate. Liaise with Superintendent regarding any unusual or additional requirements.
• Taking part in Department Audit and Staff meetings.
• To ensure documentation is available in advance for antenatal clinic appointments.
• Deal with GP, Midwives, Clinicians, Secretaries enquiries via the telephone, respectfully.
• Cancel the rescheduled clinics and always contact patients directly to cancel / reschedule their appointments.
• Liaise with Midwives, Consultants and other Departments within the hospital regarding clinics and general enquiries.

Any other business as required by the Radiology Admin Manager. This job description may be reviewed in the light of changing service needs and developments. Any changes will be fully discussed with the post‑holder.

About us

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services, including accident and emergency, inpatient care, day surgery, outpatient clinics, and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit, and outpatient clinics.

The safety and well‑being of our patients and staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals, and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are focused on ensuring that our hospitals provide high quality, safe, and compassionate care, while we drive forward with the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

Job responsibilities

Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.

Person Specification

• GCSE or equivalent. Maths and English grades A‑C
• Spoken and written English to a high standard
• Previous clerical experience in a Hospital or Community is essential in a healthcare environment
• Experience using Patient Information Systems
• NVQ
• Previous clerical experience within a Radiology Department
• Knowledge of specialist waiting times and targets
• Knowledge of cancer tumour site turnaround time

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

The Hillingdon Hospital NHS Foundation Trust