Receptionist / Admin Assistant (3 month FTC)

Genesis; Aberdeen City; On-site; GBP 20,000 - 25,000; Full time

Job summary

A global engineering and technology company in Aberdeen City is seeking a Receptionist. In this role, you will manage the reception area, handle calls, and welcome visitors. Key qualifications include excellent communication skills and prior administrative experience. This position offers a supportive team environment and opportunities for professional growth.

Qualifications

• Previous experience in a busy administrative or reception role.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage the main reception area and handle calls.
• Organize meeting rooms and provide refreshments.
• Book travel arrangements and maintain travel registers.
• Handle purchase orders and invoice processing.
• Welcome and direct visitors appropriately.

Skills

Excellent communication skills

Task prioritization

Team collaboration

Proactive nature

Time management

MS Office proficiency

Attention to detail

Customer care focus

Job description

Overview

At Technip Energies, we believe in a better tomorrow, and we believe we can make tomorrow better. With approximately 15,000 talented women and men, we are a global and leading engineering and technology company, with a clear vision to accelerate the energy transition. Designing and delivering added value energy solutions is what we do.

Genesis Energies is a global business unit of Technip Energies, providing impartial, high-value advisory services for the energy industry. We have an unrivalled track record of bringing high-impact solutions to clients. As trusted advisors committed to a sustainable future, we have extensive experience working in true partnership with our clients while providing innovative, robust and sustainable solutions. This is what differentiates Genesis in today’s market.

From Engineers and Specialists to Project Managers and Support Staff, spread across 15 countries, our people thrive in a dynamic, proactive business that’s balanced with a deep sense of environmental responsibility.

If you share our determination to drive the transition to a low-carbon future, then this could be the job for you. We offer you not only a job, but an inspiring journey in a truly global environment where you team up to break down boundaries thanks to the collaboration, creativity and pioneer spirit which drive our people.

Job Purpose

In this role, you'll be responsible for executing various duties according to established procedures, with autonomy in organizing your work. Your tasks will primarily focus on facility and administrative responsibilities, such as managing the main reception area, handling external and internal calls, and welcoming visitors and clients. You'll operate independently on standard tasks while adhering to organizational procedures and standards.

You will be reporting hierarchically to the Facilities Manager and your key interactions will include everyone in the Aberdeen office and colleagues from Genesis & Technip Energies global offices.

Typical Background

Ideally, you should have previous experience working in a busy administrative or reception role.

Your main accountabilities will include:

• Demonstrating excellent communication skills, both written and verbal
• Prioritizing tasks effectively and thriving under pressure
• Collaborating well within a team environment
• Exhibiting a proactive nature and ability to meet tight deadlines
• Managing time efficiently, being flexible, and maintaining reliability
• Proficiency in MS Office applications
• Paying close attention to detail
• Possessing an excellent telephone manner and strong people skills with a focus on customer care

Your competencies

Your competencies will encompass various tasks, including:

• Organizing meeting rooms and providing refreshments
• Maintaining a flexible and can-do attitude
• Booking travel arrangements and updating travel registers
• Handling purchase orders and invoice processing (training provided if needed)
• Coordinating with facilities companies for maintenance tasks
• Reporting office faults or issues to the Facilities Manager
• Manning the main switchboard, including call screening and forwarding
• Receiving and relaying messages accurately
• Welcoming and directing visitors appropriately
• Managing admin helpdesk tickets and miscellaneous duties
• Handling incoming mail, deliveries, and couriers
• Maintaining security protocols by controlling access and issuing key cards to monitor people's movements

Requirements and Equality

Applicants must have the right to work in the UK.

As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran, or marital status.

Genesis Recruitment