Receptionist

NHS; Colchester; On-site; GBP 10,000 - 40,000; Part time

Job summary

A healthcare provider in Colchester is seeking an enthusiastic part-time Receptionist to join their team. The role, based in the Swan Lane surgery, involves providing an efficient reception service, managing patient enquiries, and ensuring effective communication within the practice. Ideal candidates have excellent customer service skills, are IT literate, and have previous office experience. The position offers a supportive environment with a comprehensive benefits package.

Benefits

5 weeks annual leave plus bank holidays

NHS pension scheme

Employer Assistance Programme

Free on-site car parking

Access to NHS discounts

Qualifications

• Previous office experience.
• Ability to prioritize own workload.
• Previous experience working within a medical environment is desirable.

Responsibilities

• Provide an efficient, caring and understanding reception service to patients and visitors.
• Deal with general enquiries and manage appointments.
• Enter patient information on to the computer as required.

Skills

Customer service skills

Communication skills

IT literacy

Time management

Education

Good standard of education

Tools

EMIS

Job description

Long Stratton Medical Practice based in Tharston, has an opportunity for an enthusiastic and proactive receptionist to join our team on a part-time basis. Based in our Swan Lane surgery, the role will be for 20 hours per week based across 4 days, Tuesday/Wednesday/Thursday 2pm - 7pm and Friday 7.30am - 12.30pm.

The ideal candidate will be a highly motivated team player who has customer service/patient experience and offers excellent communication skills.

Main duties of the job

• Provide an efficient, caring and understanding reception service to our patients and any other visitors to the practice.
• Deal with all general enquiries, explain procedures and make new and follow-up appointments.
• Ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner.
• Explain practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed.
• Ensure that all new patients are registered onto the computer system promptly and accurately, alongside our digital automated registration portal.
• Receive and make telephone calls as required.
• Send via task messages requests for home visits, ensuring careful recording of all relevant details and following the surgery visit protocol.
• Managing the practice email inbox, to include responding, and the re-direction appropriately and accordingly
• Enter patient information on to the computer as required.

About us

At Long Stratton Medical Partnership, we take pride in being a family focused, close knit team our work family is how we often describe ourselves. We offer a supportive, positive culture which is well-lead, and provide regular supervision and training for all staff.

Long Stratton is a small town in South Norfolk, 10 miles from the historic city of Norwich. We have 11,500 patients on our list, a CQC rating of Good and operate from both our main site and a branch site in Newton Flotman. We are also a dispensing practice with a dispensing list of around 5,500 patients.

We have completed our surgery expansion work with a new wing being added to include 7 clinical rooms. The reason for the expansion is that Long Stratton is being bypassed, 2,000 new homes are planned and therefore potentially 5,000-6,000 new patients will be joining us.

We offer a comprehensive benefits package including 5 weeks annual leave (plus bank holidays), the NHS pension scheme, and an Employer Assistance Programme for the employee and family members. We also offer free on-site car parking, team building and social activities and access to NHS discounts.

Job responsibilities

If you would like to find out more informationabout this role, please see the attached job specification.

Person Specification

Experience

• Good standard of education.
• Previous office experience.
• Excellent communication (written or oral), interpersonal and telephone skills.
• Time management.
• Able to prioritise own workload.
• IT literate.
• Customer care skills.
• Previous experience working within a medical environment is desirable.
• Knowledge of EMIS is desirable.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.