Reception / Team Admin

Meraki Talent Ltd; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious investment firm is seeking a Receptionist/Team Administrator to join their team in London’s West End. This role requires a polished professional to manage reception duties and create a welcoming environment for high-net-worth clients and investors. The successful candidate will possess excellent interpersonal skills, strong organisational abilities, and comfort with IT systems, ensuring smooth operations in a fast-paced setting. The position offers the chance to work in a prestigious firm and contribute to maintaining high professional standards.

Qualifications

• Previous experience in a fast-paced office environment.
• Experience within financial services or professional services.
• Comfortable with IT systems and virtual meeting technology.

Responsibilities

• Welcome and host high-end clients and guests.
• Manage reception and meeting room schedules.
• Prepare documents, presentations, and reports.
• Provide IT support for in-person and virtual meetings.
• Assist with travel arrangements and bookings.

Skills

Excellent interpersonal skills

Strong organisational skills

Attention to detail

Confident with IT systems

Job description

Meraki Talent are seeking an exceptional Receptionist / Team Administrator to join a prestigious investment firm based in London’s West End.

This is a highly visible role, ideal for a professional, polished individual who thrives in a fast-paced environment and takes pride in delivering outstanding service.

You will be the first point of contact for high-net-worth clients and investors, ensuring every interaction reflects the firm’s professionalism and standards.

Reception/Team Admin duties:

• Welcome and host high-end clients, investors, and guests, representing the firm with confidence and discretion
• Manage reception and meeting room schedules, including setting up meeting rooms to a high standard
• Prepare and format documents, presentations, and reports as required
• Offer refreshments and hospitality services to clients and investors
• Provide IT and technical support for in-person and virtual meetings (Zoom, Teams, AV setup, etc.)
• Assist with travel arrangements, including flights, ground transport, and itineraries
• Book restaurants, hotels, and venues for meetings and client entertainment
• Support teams with general administrative tasks and ad-hoc requests
• Maintain a professional, organised, and welcoming front-of-house environment

Person specification:

• Previous experience working in a fast-paced office environment is essential
• Experience within financial services, investment, or professional services is essential
• Excellent interpersonal skills
• Confident working with senior stakeholders and high-net-worth clients
• Strong organisational skills with exceptional attention to detail
• Comfortable with IT systems and virtual meeting technology