Quoted Works Administrator (5906)

Murray Recruitment; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Job summary

A recruitment agency is seeking a Quoted Works Coordinator for a full-time, office-based role in Glasgow. You will manage the lifecycle of quoted works, prepare detailed quotations, and coordinate with engineers and clients. The ideal candidate will have strong IT skills, experience in scheduling or quoting roles, and excellent communication abilities. Benefits include a salary up to £28,000, 25 days holiday, and a pension scheme.

Benefits

Salary up to £28,000

25 days holiday plus 8 statutory holidays

Pension scheme

Share scheme

Employee discount scheme

Additional flexible benefits

Qualifications

• Experience in scheduling, service desk, or quoting roles within FM or a technical environment.
• Knowledge of building services or maintenance processes is desirable.

Responsibilities

• Review incoming quoted works requests and gather required information.
• Prepare detailed quotations including labour and materials.
• Schedule engineers and subcontractors for delivery.
• Communicate with clients to confirm scope and delivery timelines.
• Manage quoted works administration and documentation.

Skills

Strong IT skills

Excellent communication skills

Customer service skills

Highly organised

Ability to work independently

Adaptable and solutions-focused

Tools

Excel

CAFM/work-management systems

Job description

Role Overview:

Murray Recruitment are recruiting a Quoted Works Coordinator for our client based in Glasgow. This is an excellent opportunity working as a key member of a busy Projects & Quoted Works team. This is a full-time, office-based role responsible for managing the full lifecycle of quoted works, from preparing quotations to coordinating delivery. The successful candidate will liaise with engineers, subcontractors, and clients to ensure works are costed accurately, scheduled efficiently, and completed to contractual standards.

Key Responsibilities:

• Review incoming quoted works requests and gather all required information.
• Prepare detailed quotations including labour, materials, and subcontractor costs.
• Raise and track Purchase Orders to ensure timely approval and compliance.
• Schedule engineers and subcontractors to deliver approved works.
• Communicate with clients to confirm scope, access arrangements, and delivery timelines.
• Update CAFM systems with job progress, documentation, certifications, and completion notes.
• Manage general quoted works administration, including uploading worksheets and ensuring all documentation is accurate and compliant.
• Work closely with the wider Service Desk and Operations teams to ensure smooth workflow.
• Support with reporting, cost tracking, and any remedial actions required following works.

Skills & Experience:

• Strong IT skills, particularly with Excel and CAFM/work-management systems.
• Previous experience in scheduling, service desk, or quoting roles within FM or a technical environment.
• Knowledge of building services, minor works, or maintenance processes (desirable)
• Excellent communication skills, both written and verbal.
• Strong customer service skills with the ability to liaise confidently with contractors, engineers, and clients.
• Highly organised with strong attention to detail and the ability to prioritise workload.
• Ability to work independently and use initiative.
• Flexible, adaptable, and solutions-focused approach.

Offering:

• Salary up to £28,000.00 depending on experience
• Office-based, full-time, permanent role: Monday to Friday, 40 hours between 8am – 5pm.
• 25 days holiday plus 8 statutory holidays.
• Pension scheme.
• Share scheme.
• Employee discount scheme.
• Additional flexible benefits.