Quality & Facilities Coordinator

Resonate; East Midlands; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A rail technology company is seeking a Quality & Facilities Coordinator to enhance operational excellence. This role involves managing the Integrated Management System, supporting audits, and ensuring compliance with statutory requirements. The ideal candidate will possess strong document control skills, a proactive nature, and the ability to build relationships with both internal and external stakeholders. The position offers a competitive salary, hybrid working, and generous benefits, including private healthcare and enhanced leave policies.

Benefits

27 days annual leave

Pension plan with matched contributions

Private Healthcare

Life Assurance

Qualifications

• Experience supporting quality, compliance, facilities or regulated environments.
• Strong document control and system administration skills.
• Experience coordinating audits, reviews or corrective actions.
• Confidence working with data, KPIs and records.
• A strong communicator who can build positive relationships.

Responsibilities

• Develop and maintain the Integrated Management System (IMS).
• Ensure documentation integrity and audit readiness.
• Administer the internal and external audit programme.
• Monitor contractors' quality and safety performance.
• Coordinate facilities compliance activities.
• Collate and report key performance data.

Skills

Document control

Data analysis

Communication

Proactive problem-solving

Collaboration

Job description

Be the backbone of quality, compliance and operational excellence

At Resonate, we're on a mission to embed intelligent, connected technology into the operational fabric of railway operations - driving performance, efficiency, and innovation across the network.

Our vision is bold yet clear: to be the trusted partner, leading the modernisation of railway operations through purposeful innovation. We're not just building technology; we're building the future of how railways run.

We measure our success by the "Resonate Test" - the moment when every Route and Operations Team says, "We couldn't run the railway without Resonate" and "Have you asked Resonate?" becomes the go-to question for technology solutions. That's the impact we're striving for, and we're looking for talented individuals who share our passion for making it happen.

We’re looking for a Quality & Facilities Coordinator who thrives on organisation, collaboration and continuous improvement. This is a pivotal role that supports the smooth running of our business, ensuring our Integrated Management System (IMS), facilities, contractors and compliance activities all operate to the highest standards.

If you enjoy being the person who brings structure, clarity and assurance to complex environments, this role offers the chance to make a real, visible impact.

Why this role matters

Quality, safety and compliance are fundamental in the rail industry. In this role, you will act as a trusted coordinator and problem-solver, supporting audits, managing key data, working closely with contractors and landlords and helping maintain the systems that underpin how we operate every day.

Your work will directly support our Quality, Safety & Environment (QSE) objectives and ensure our teams have safe, compliant and well-managed workplaces.

What you’ll be doing

• Help develop and maintain a robust, user-friendly online Integrated Management System (IMS)
• Act as the day-to-day custodian of the Integrated Management System, ensuring documentation integrity, version control and audit readiness
• Administer the internal and external audit programme, ensuring timely completion and close-out of corrective actions
• Monitor the quality and safety performance of contractors and suppliers, supporting continuous improvement
• Coordinate facilities compliance activities, ensuring statutory inspections, landlord obligations and contractor records are complete, current and auditable
• Collate and report key performance data, including OPEX and CAPEX costs for QSE and Facilities
• Maintain access to relevant regulatory and best-practice publications
• Provide essential administrative, budgetary and procurement support to the Quality & Facilities Manager
• Handle sensitive information with professionalism, confidentiality and appropriate security controls

Essential

• Experience supporting quality, compliance, facilities or regulated environments
• Strong document control and system administration skills
• Experience coordinating audits, reviews or corrective actions
• Confidence working with data, KPIs and records
• A strong communicator who can build positive relationships with internal teams, contractors and external partners
• Proactive, reliable and motivated by doing things the right way

Desirable

• Exposure to ISO-based management systems
• Experience in rail or other safety-critical sectors
• Facilities compliance coordination experience

So that you can thrive both in and out of work we offer the following on top of a competitive salary that rewards you for the value you bring:

• A meaningful role in a growing rail technology business with real industry impact
• Exposure to quality, safety and facilities management at an enterprise level
• A collaborative and supportive team environment
• Opportunities to develop your skills and grow your career in a safety-critical sector
• Hybrid working
• 27 days annual leave in addition to public holidays
• 3 “privilege days” scheduled between Christmas/New Year
• Pension plan with matched contributions from 5%-8%
• Private Healthcare that covers you and your immediate dependents
• Group Income Protection cover
• Life Assurance
• Enhanced maternity, paternity, and adoption policies