Purchasing Coordinator

Jacob Thomas Associates; Rugby; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency in the UK is looking for a dedicated purchasing coordinator to enhance their supply chain team. The role involves handling requisitions, purchase orders, and supplier documentation with precision. The successful candidate will have prior experience supporting procurement processes, ideally in an administrative capacity within supply chain operations. Benefits include 25 days holiday, pension contributions, and opportunities for hybrid working. Interested candidates should apply through the website or contact directly.

Benefits

25 days holiday + bank holiday

Pension scheme with employer contribution

2 days working from home

Qualifications

• Experience in an administrative or coordination role, ideally in procurement or supply chain support.
• Previous use of SAP or CAM systems in a professional setting.
• Experience in supply chain operations, particularly in logistics or warehousing.

Responsibilities

• Receive and review requisition forms, ensuring accuracy.
• Track and manage purchasing processes from requisition approval to purchase order issuance.
• Maintain organized records of purchasing documentation and support invoice reconciliation.

Skills

Effective communication

Administrative skills

Detail-oriented

Problem-solving

Education

GCSE level or equivalent in Maths and English

Tools

SAP

CAM systems

Job description

Shift Pattern: Monday – Friday (2 days hybrid)

Location: Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, is seeking a dedicated purchasing coordinator to join theirsupply chain team. The successful candidate will be responsible for delivering accurate and efficient administration of the purchasing process, ensuring requisitions, purchase orders, and supplier documentation are processed and recorded correctly.

The Benefits:

• 25 days holiday + bank holiday
• Pension – 3% employee and 5% employer. The company contributes up to 12% based on employee contribution (e.g. 3% & 5%, 4% & 6%, etc, up to 12%)
• 2 days working from home

The Role:

• Receive and review purchasing requisition forms from internal stakeholders, checking accuracy and completeness
• Submit requisitions to the Facilities & Purchasing Manager or relevant cost centre approver for approval and track progress through the workflow
• Assign and issue PO numbers to suppliers once approved, ensuring details are correct and communicated clearly
• Maintain a live PO log to provide visibility of all active and completed purchase orders
• Provide ad hoc administrative support to the Operations Services team as required
• Maintain accurate and organised records of all purchasing documents, including requisitions, POs, invoices, quotes, and contracts
• Support invoice reconciliation by checking invoices against POs and confirmed goods/services receipts
• Escalate discrepancies to the Facilities & Purchasing Manager or the finance team for resolution
• Ensure all purchasing documentation is stored securely and remains audit‑ready
• Communicate with suppliers to issue PO numbers and resolve straightforward administrative queries.
• Liaise with internal stakeholders across all supply chain sites to confirm receipt of goods and services
• Pass confirmed receipts to finance for the processing of supplier payments
• Support supplier onboarding administration by ensuring accurate contact details, compliance documents, and contracts are maintained

Our Ideal Candidate:

• Previous experience in an administrative or coordination role, ideally within procurement or supply chain support.
• Previous use of SAP or CAM systems
• Experience of working in an administrative role in a supply chain operations environment (logistics/warehousing)
• GCSE level or equivalent in Maths and English
• Ability to communicate effectively with clients and suppliers

Interested in this opportunity? Please apply directly through this website below, or call us on 0116 277 9854. Or alternatively, please see below or click here to view our other immediately available vacancies.

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