Purchase Ordering Assistant

Torus Group; Liverpool; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading procurement agency seeks a motivated Purchase Order Assistant to support its Finance and Procurement teams in Liverpool. The role involves processing invoices, maintaining records, and ensuring compliance with financial regulations. Strong IT proficiency, particularly in Word and Excel, is essential. Relevant experience in a finance setting and ability to deliver accurate work under deadlines are required. Candidates must be prepared for in-person interviews.

Qualifications

• Relevant experience in a Finance function.
• Proven ability to deliver accurate work within deadlines.
• Demonstrable knowledge of governance and financial compliance.

Responsibilities

• Provide administrative support to Procurement and Finance team.
• Process purchase order requests in line with performance standards.
• Maintain accurate supplier and transactional records.
• Assist Accounts Payable with invoices and payments.
• Generate and distribute compliance and financial reports.

Skills

Strong IT skills, particularly in Word and Excel

Ability to deliver accurate work within deadlines

Experience producing meaningful reports

Knowledge of governance and financial compliance

Education

GCSE-level education (or equivalent)

Job description

Overview

We are seeking a motivated Purchase Order Assistant to support our Procurement and Finance teams with a range of transactional procurement activities. The role focuses on ensuring the accurate and timely processing of invoices in line with the Group’s policies, Financial Regulations, and Standing Orders, as set out by the Finance – Transactions Manager. You will play a key role in delivering an efficient and compliant procurement function, working closely with internal teams, suppliers, and contractors to maintain alignment with established policies and procedures. Some travel may be required to our offices in St Helens and Warrington.

What You’ll Be Doing

• Provide day-to-day administrative support to the Procurement and Finance team, responding promptly to queries.
• Process purchase order requests in line with performance standards and advise clients where appropriate.
• Maintain accurate supplier and transactional records across internal systems.
• Assist Accounts Payable with invoices, payment processing, and supplier onboarding.
• Ensure all transactions comply with financial regulations, policies, and delegation schemes.
• Generate and distribute compliance, performance, and financial reports as required.
• Support risk management by maintaining robust financial controls and identifying key risks.
• Document and maintain procedures to ensure compliance with statutory and regulatory requirements.
• Deliver services to agreed performance standards and timescales, ensuring best value.

What We’re Looking For

• GCSE-level education (or equivalent), with relevant experience in a Finance function.
• Proven ability to deliver accurate work within deadlines.
• Experience producing clear, meaningful reports that add value to service departments.
• Demonstrable knowledge of governance and financial compliance to support robust operations.
• Strong IT skills, particularly in Word and Excel.

Interview Process

• Candidates will undergo in-person interviews, consisting of competency-based questions. Interviews will take place w/c 13th October.

Additional Information

• Each successful applicant will be required to complete the following pre-employment checks prior to a start date being agreed:
  • Right to work verification
  • Qualification certificate check
  • 2x Completed references
  • OH Health Questionnaire – Fit For Work
  • Enhanced DBS check
  • Completion of all new starter documentation including signed T&C’s
• Please note, we reserve the right to close this vacancy early if we receive a high volume of applications.