Purchase Officer

Ibrahim Cardiac Hospital and Research Institute; United Kingdom; On-site; GBP 30,000 - 50,000; Full time

Job summary

A healthcare institution in the United Kingdom is seeking an experienced procurement officer responsible for managing all purchasing requests, coordinating with vendors and ensuring compliance with hospital policies. The ideal candidate will have strong negotiation skills, ability to prepare detailed purchase proposals, and a background in vendor management. This role involves overseeing timely deliveries, maintaining stock levels, and conducting vendor evaluations, ensuring cost-effective procurement practices are followed.

Qualifications

• Proven experience in procurement processes and policies.
• Strong ability to prepare comparative statements and proposals.
• Familiarity with contract law and procurement regulations.

Responsibilities

• Plan and execute procurement of medical and non-medical items.
• Prepare purchase proposals and comparative statements.
• Monitor stock levels and manage vendor relationships.

Skills

Negotiation skills

Vendor management

Procurement planning

Analytical skills

Job description

Job Summary

Reviews and coordinates complex purchase requests, including requests for quotes, bid proposals, complex one-time orders, and complex multi-term orders in accordance with Ibrahim Cardiac Hospital's policies and the BADAS procurement policy. Guide the work of purchasing assistant. The incumbent will be responsible to the Manager, Supply Chain for his day to day works.

Essential Functions

• Plan, Coordinate, and execute procurement of medical and non-medical items as per approved requisitions.
• Prepare comparative statements, purchase proposals, and notes for approval by the competent authority.
• Issue Purchase Orders (PO), Work Orders, and follow up with suppliers to ensure timely delivery.
• Ensure procurement of items meets approved specifications, approved quality standards.
• Monitor stock levels in coordination with stores to prevent stock-out or over-stocking of critical items.
• Assist in vendor evaluation, enlistment, and performance review.
• Handle procurement through RFQ, tender, or direct purchase as per hospital procurement policy.
• Support import procurement activities, LC processing, and coordinate with banks and clearing agents, if applicable.
• Ability to prepare comparative statements, purchase proposals, and official correspondence.
• Conduct bid openings, evaluate bids and proposals to determine responsive low bid, assure selection in accordance with established criteria, assure full competition and documentation of actions, issue award letters or contracts.
• Negotiate with suppliers to establish price, delivery quantity, payment, scope of work, change orders, research sources of supply, verify sole source validity and determine methods of procurement action.
• Provide liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advise departments on cost‑effective alternatives.
• Resolve problems relating to procurement actions such as bid disputes and vendors' protests in conformance with contract law and in coordination with legal counsel when required.
• Maintain records in accordance with established policies and procedures and audit guidelines.
• Assist head of department and relevant officers with complex procurements.
• Verify purchase orders and confirm items received by store, ensuring compliance with the raised purchase order.
• Follow up with hospital vendors on delivery and receiving orders.
• Prepare monthly reports about procurement activities for the Procurement Panel.
• Keep a record of all goods purchased for stores and advise on consumption and prices.
• Perform any other tasks assigned by the authority and the head of the department.