Purchase Ledger Controller

Smile Together; Truro; On-site; GBP 25,000 - 30,000; Part time

Job summary

A dental organization in Truro is looking for a part-time Purchase Ledger Controller. The role includes managing the accounts payable function, processing invoices, and reconciling statements. Ideal candidates will have an AAT qualification or significant experience in purchase ledger. Benefits include a flexible work schedule, occupational pension, and a strong focus on community involvement.

Benefits

27 days paid annual leave plus bank holidays (pro rata)

Occupational pension scheme

Extra day off for birthday

Qualifications

• Proven experience in a purchase ledger or accounts payable role.
• Ability to manage own workload independently.
• Experience in the dental sector is preferable but not essential.

Responsibilities

• Maintain and manage the purchase ledger for the company.
• Process supplier invoices accurately and in a timely manner.
• Reconcile supplier statements and resolve discrepancies.
• Prepare and process weekly/monthly payment runs.
• Assist with month-end tasks and reporting.

Skills

Attention to detail

Organisational skills

Communication skills

Excel proficiency

Education

AAT qualification or equivalent experience

Tools

Xero accounting software

Job description

Were Hiring a Part-Time Purchase Ledger Controller

Interview Date: 2nd October 2025

Are you passionate about helping others and making a real difference? Do you want to be part of a team where your work truly impacts your community, the environment, and the future of healthcare? Then Smile Together is the place for you!

We are a growing and professional dental organisation seeking a highly organised and meticulous Purchase Ledger Controller to help manage our accounts payable function.

This is a part-time/job share role, ideal for someone looking to balance professional responsibilities with flexibility with more days available in the future.

Join our team and help keep our finances as healthy as our patients smiles!

What are we looking for?

• Maintain and manage the purchase ledger for the company
• Process supplier invoices accurately and in a timely manner
• Reconcile supplier statements and resolve any discrepancies
• Prepare and process weekly/monthly payment runs
• Liaise with suppliers and internal departments regarding invoice queries
• Assist with month-end tasks and reporting as required
• Manage annual stock count and valuation
• Ensure compliance with financial policies and procedures

Main duties of the job

About You

• AAT qualification or proven experience in a purchase ledger or accounts payable role
• Excellent attention to detail and organisational skills
• Strong communication skills, both written and verbal
• Ability to work independently and manage your own workload
• Proficient in Microsoft Excel
• Experience using Xero accounting software (although training is available)
• Experience in the dental sector is a plus, however, not essential

Why Join Us?

We are more than just a dental practice, we are proud to be

the UKs first dental practice to be B Corp certified

a Community Interest Company (CIC)

proud to be employee-owned, giving our team a voice within the business

This means we are committed to doing business differently for the benefit of our people, the communities we serve, and our planet. From reducing our environmental toothprint with sustainable practices, to playing an active role in improving oral health across Cornwall and the Isles of Scilly, our mission goes beyond dentistry: we change lives and we would love you to be part of that!

About us

Employee-Owned: Be more than an employeebecome a co-owner, shaping the future of Smile Together.

BCorp Certified:We use business as a force for good, socially, environmentally and ethically

CommunityFocused:Every day, we work to improve the health and wellbeing of Cornwalls residents,with special attention to vulnerable and underserved communities.

Mentorshipand Professional Development:

Wellhelp you develop your skills with access to our Smile Together TrainingAcademy, including a paid subscription to Agilio for continuous professionaldevelopment, mentorship opportunities, and unique chances to work acrossCornwall, including in our Mobile Dental Unit.

WorkforceBenefits Package:

Occupationalpension scheme, 27 days paid annual leave plus bank holidays (pro rata), NationalLiving Wage Employer, and an extra paid day off to celebrate your birthday!

ShareholderOpportunities: Have a real voice in shaping the future of our employee-ownedcompany.

CommunityInvolvement:

Engagein impactful community projects like our coastal outreach and support forHealth for Homeless Cornwall. Opportunity for half a days paid volunteer timesuch as through our partnership with Plant One or with a charity of your own*

You will need to be able to demonstrate that you have theright to work in the UK as we do not offer sponsorship and that you are able tocommute to the place of work.

Job responsibilities

JobSummary:

The post holder is responsible for managing andmaintaining accurate records of invoices and credit notes, ensuring timelypayments to suppliers and supporting overall cash flow management via Xeroaccounting system.

KeyResponsibilities:

Invoice and Payment Management

Record all purchase invoices and credit notesaccurately, ensuring they are properly authorized.

Process one-off payments as needed.

Coordinate weekly payment runs, includingauthorisations, to maintain effective cash flow and ensure timely supplier payments.

Reconciliation and Coding

Regularly monitor and reconcile supplieraccounts to maintain accuracy.

Ensure all purchase invoices and credit notesare correctly coded and posted onto Smile Togethers accounting system.

Reconcile and post monthly credit cardstatements.

Record direct debit payments on the purchaseledger.

Invoice Approval and Documentation

Match purchase orders and delivery notes toinvoices using the Purchasing Tracker; log any returns as necessary.

Send invoices for approval, providing relevantguidance when needed, and send reminders to approvers.

Share Dental Lab invoices with relevantapprovers.

Supplier and Stakeholder Relations

Set up new supplier accounts, update details,and cross-check information on Gov.uk for accuracy.

Handle supplier queries proactively andefficiently.

Communicate payment remittances to suppliers.

Reporting and Forecasting

Contribute to monthly cash flow forecasts foranticipated purchase ledger payments.

Track NHS Property Services rents and serviceinvoices quarterly for budget preparation and analysis.

Review debit balances and unpaid aged creditorsregularly.

External Relations and Audits

Assist in external audits by organizingfinancial records, reconciling accounts, and providing required reports.

Manage RCHT invoices for GA, claiming creditsfor any cancellations within notice periods.

Process Improvement and Documentation

Maintain up-to-date digital Standard OperatingProcedures (SOPs) for Xero and other finance processes.

Develop a well-organized, paperless archivingsystem for invoices, statements, and other financial documents.

Stock Management

Organise year-end stocktakes at all locations,creating tailored spreadsheets and working with Practice Managers to resolveany issues. Prepare valuation reports for audit by the end of June.

Act as an ambassador for Smile Together,upholding its values and representing the company professionally.

Work collaboratively with clinical andprofessional support colleagues to drive service improvement and organisationalchange.

Engage in continuous professional developmentvia the Smile Together Training Academy and participate in planning,development sessions, and in-house meetings.

Undertake additional duties as requested by theFinance Manager or Smile Together Management Team.

Person Specification

Qualifications

• AAT qualification or proven experience in a purchase ledger or accounts payable role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.