Purchase Ledger Clerk

Roberts and Prowse (Swindon); Swindon; On-site; GBP 28,000 - 30,000; Full time

Job summary

A mechanical & electrical services contractor in Swindon seeks an experienced Purchase Ledger Clerk to oversee the purchase ledger function. This role encompasses invoice processing, supplier reconciliations, and payment runs, ensuring accurate financial management. The ideal candidate will have proven experience in a similar role and expertise in Sage 50. Salary ranges from £28,000 to £30,000 per annum with additional benefits including company pension and private healthcare.

Benefits

Company Pension Scheme

33 days holiday per year

Private Healthcare

Supportive working environment

Long-term career opportunity

Qualifications

• Proven experience in a Purchase Ledger role.
• Previous Sage experience is essential.
• Strong general computer and Excel skills.

Responsibilities

• Sort, check and input supplier invoices accurately.
• Reconcile supplier statements against the purchase ledger.
• Prepare weekly and monthly supplier payment runs.
• Manage supplier accounts and handle payment queries.
• Reconcile credit card statements and resolve variances.

Skills

Attention to detail

Strong Excel skills

Communication skills

Experience with Sage 50

Ability to work independently

Tools

Sage 50

Microsoft Excel

Job description

Purchase Ledger Clerk Vacancy

(Ref: R&P-PURLED1225)

Location: Swindon, Wiltshire Type: Full Time Category: Commercial, Industrial, Government, Health Care, Local Authority, Education Rate of Pay: £Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role

We are looking for a detail‑oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

Invoice Processing

• Sorting, checking and accurately inputting supplier invoices and credit notes
• Ensuring invoices are correctly coded and authorised in line with company procedures

Supplier Reconciliations

• Reconciling supplier statements against the purchase ledger
• Investigating and resolving discrepancies in a timely manner

Payment Runs

• Preparing weekly and monthly supplier payment runs
• Ensuring payments are accurate and made in accordance with agreed terms

Supplier Management

• Managing supplier accounts and handling payment queries professionally
• Liaising with suppliers and internal departments to resolve issues efficiently

Credit Card Processing

• Collating, sorting and inputting company credit card transactions
• Reconciling credit card statements and resolving variances

General Accounts Administration

• Filing, record keeping and supporting the wider accounts team with ad hoc tasks as required

Software & Systems

• Daily use of Sage 50 or Sage Intaact accounting software
• Strong use of Microsoft Excel and general IT systems
• Experience working within a multi‑entity or construction‑related environment is desirable but not essential

Our Offer

• Salary £28,000 - £30,000 per annum (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Private Healthcare
• Stable, supportive and friendly working environment
• Long‑term career opportunity within an established business

The Person

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

Key attributes and experience

• Proven experience in a Purchase Ledger role
• Previous Sage experience is essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

• Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

We’re excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.